Freelancer profile translated to English.
Back to original languageAbout Marie
Independent Office Manager — Turnkey back-office for SME leaders
Are you running an SME and spending too much time on administrative, HR, or accounting tasks that take you away from your core business? I can handle all these functions so you can focus on what truly matters: growing your business.
As an independent Office Manager with several years of experience in SMEs, I work on ad-hoc or recurring assignments, with complete autonomy, with one goal: to simplify your life.
Pre-accounting — bank reconciliations, quotes & invoices, payment tracking, supplier and inventory management. Tools: PennyLane, Sage, Salesforce.
Human Resources — payroll, leave, absences, social declarations, employment contracts, legal compliance.
Tools: PayFit, Silae, Swile, Edenred.
Office Management — project coordination, event organization, business travel management, grant applications, liaison with your CFO or accountant.
Tools: Airtable, Notion, G Suite, Slack, Front, ChatGPT, Claude
Why work with me?
Operational immediately, with no onboarding time. Single point of contact for all your support functions. Comfortable dealing with a CFO, an accountant, or a social services firm. Flexible: I adapt to your tools, your volumes, and your peak activity.
Let's discuss your needs — I'll adapt.
French
Native or bilingual
English
Conversational
Spanish
Fluent
Remote only
Primarily works remotely
Experience
- Inside conseilOffice ManagerRETAIL (SMALL BUSINESS)March 2023 - Today (3 years and 3 months)Ongoing assignments as an independent assistant for several startups.- Payroll management with Payfit or Silver- Pre-accounting management with Sage, PennyLane, and Quickbooks- Routine administrative management
- OPSCIDIA
On Malt
Office ManagerTECHFebruary 2023 - September 2024 (1 year and 7 months)Office managementInvoicingSupplier invoice managementOnboarding and offboarding follow-up - IndépendantFreelance Office ManagerTECHJanuary 2019 - Today (7 years and 5 months)ADMINISTRATIVE SUPPORTMail management (opening, sorting, cataloging, filing)Email inbox managementFiling, sorting, archiving, destructionTyping correspondence, client remindersReport writing or summaryDocument formattingProofreading/document correctionIncoming and/or outgoing phone call managementSite monitoring and site reportsPRE-ACCOUNTING SUPPORTOrder tracking, delivery, supplier invoicesQuote tracking, client invoices, paymentScanning and sending to accountantHUMAN RESOURCES SUPPORTRecruitment (ads, pre-selection, declaration)Routine administrative follow-up of staffReception and scheduling managementBUSINESS DEVELOPMENTTelephone prospecting with sales representative agenda managementWebsite creationCreation and printing of commercial documents (flyers, business cards, ...)Creation and ordering of promotional itemsCommunity managementEntry of a price listCreation, entry, updating of databasesClient file entryClient file updateSupplier file entry
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Education
- Caferuis, Affaires / gestion, généralBTS ASSISTANTE DE DIRECTION Caferuis2011Caferuis, Affaires / gestion, général