Freelancer profile translated to English.
Back to original languageAbout Marie-Laure
💼Independent Secretary – Your ally to tame administration
Tired of chasing invoices, schedules, or piling up files? I'm here to bring order to your administrative chaos! As a versatile independent secretary, I help you manage your administrative, accounting, HR, and customer relations tasks, with rigor... and a touch of good humor.
Administrative and customer relations management:
Telephone reception, email follow-up, drafting correspondence, quotes, invoices, and contracts... I take care of everything, so your clients are well served and your colleagues are delighted. Need impeccable technical files or tender documents? I'm on it.
Accounting and financial management:
Entry of accounting records, bank reconciliations, overdue payment reminders, cash flow monitoring... and even liaison with your accountant to ensure everything is in order. In short, I'll handle your numbers while you sleep soundly (or almost!).
Personnel management:
Onboarding new employees, contract monitoring, health insurance, leave management... I transform your HR tasks into a clear and fluid process, without stress for you or your team.
Monitoring and steering :
Dashboards, budget monitoring, intervention planning: I keep everything under control so that nothing escapes you.
Versatile, organized, and adaptable, I integrate into your structure, whether remotely or on-site. My goal? To save you time, prevent cold sweats, and make your administration... almost fun!
English
Native or bilingual
German
Basic
Italian
Basic
Remote only
Primarily works remotely
Experience
- Marie-Laure MILLETIndependent Administrative AssistantAugust 2021 - Today (5 years)💼Virtual Assistant – Administrative and Accounting SupportAs an independent secretary, I support companies, artisans, and freelancers in the daily management of their administrative and accounting tasks, allowing them to focus on their core business.Accounting Management:I ensure proper monitoring of your accounts through rigorous and structured support: tracking and reminders for overdue payments, bank reconciliation, cash flow monitoring, collection of accounting elements, liaison with the accounting firm, and expense report management.My goal is to optimize your financial organization and ensure smooth communication with your accountant.Administrative Management:I handle all your administrative tasks: filing and archiving documents, typing and formatting correspondence, entering quotes and invoices, managing supplier contracts, as well as creating and updating your databases.My support guarantees clear, structured, and professional monitoring of your activities.Technical Files:I also handle more specific tasks such as invoicing via Chorus Pro, preparing tender application files, preparing certification files, and monitoring apprenticeship and traineeship contracts.Versatile, responsive, and discreet, I offer tailor-made services remotely, according to your needs. These tasks are not exhaustive: I adapt to each structure to provide reliable, efficient, and personalized administrative service.
- CABINET CHARPENTIERManagement AssistantARCHITECTURE AND URBAN PLANNINGJanuary 2019 - January 2023 (4 years)Montluel, FranceMain tasks and skills:•Incoming and outgoing call managementHandle telephone reception, screening, and follow-up of requests from clients, suppliers, or partners.•Management/Client InterfaceEnsure smooth information flow between management and external stakeholders.•Liaison with the accounting firmTransmit variable payroll data, prepare annual closing, and ensure accounting coordination.•Intervention schedule managementOrganize, update, and monitor team or service schedules.•Site visit report managementEnter, transmit, and invoice intervention reports, prepare monthly summaries on Excel.•Document entry and formattingDraft and format correspondence, quotes, applications, and technical documents for tenders.•Factoring and payment managementEnsure monitoring of client/supplier payments and liaison with factoring companies.•Cash flow monitoringControl financial inflows and outflows, anticipate cash flow needs.•Personnel administrative managementOnboard new employees, manage health insurance, medical check-ups, and leave.
- ABAS PGI FranceAdministrative and Accounting AssistantSOFTWARE PUBLISHINGMarch 2014 - December 2018 (4 years and 9 months)Villeurbanne, FranceMain tasks and skills•Entry of accounting records and bank reconciliationAccurate recording of accounting operations and verification of consistency between bank statements and accounting records.•Payment monitoring and overdue payment remindersControl of client and supplier payments, appropriate reminders to ensure healthy cash flow.•Monitoring of training financing files (OPCA / OPCO)Preparation, monitoring, and submission of financing files to the relevant organizations.•Incoming and outgoing call managementProfessional telephone reception, call routing, and information transmission to the relevant contacts.•Secretarial and filing, supplier follow-upMail management, document filing and archiving, monitoring of supplier contracts and general services.•Personnel managementAdministrative onboarding of new employees (health insurance, medical appointments, leave...), HR file monitoring, and information updates.•Monthly client invoicing and annual maintenance contract monitoringIssuance of recurring invoices, payment monitoring, and contract renewal management.•Dashboard management (integrated software and Excel)Updating and analyzing management indicators to ensure effective activity steering.
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Education
- Executive Assistant2009Assistante de direction
- E-learning "Communicate in a professional context"2008E-learning« Communiquerdansle contexte professionnel