Freelancer profile translated to English.

Description

With 20 years of experience in the digital environment, including 10 years co-managing SMEs, I now support start-ups, VSEs, and SMEs in their development as an independent Office Manager, taking charge of their administrative, financial, and HR management.

I intervene operationally and strategically to structure, organize, and optimize support functions, serving the overall performance of the company.

Finance, Management, Accounting

Performance Management:

Definition of objectives and development of annual financial forecasts
Creation of monitoring dashboards, variance analysis (actual vs. budget)
Reconciliation between accounting and analytical reporting

Treasury:daily monitoring, bank reconciliations, short-term cash management

Relations with Experts:interface with accountants, statutory auditors, lawyers, banks

Tenders:preparation of administrative and financial files

Sales Administration:quotes, invoicing, customer reminders, CRM/ERP monitoring

Accounts Payable:invoice tracking, validation, and payment

Human Resources

Recruitment

Definition of needs, job description writing
Sourcing (CV databases, LinkedIn), pre-qualification, interviews, reporting
Onboarding / Offboarding

HR Management

Contracts, payroll (PayFit implementation), expense report management (Spendesk)
Annual reviews, training plan and funding applications
Absence tracking, social declarations, regulatory obligations
HRIS tool implementation (Lucca)
Setup and management of meal vouchers

General Services

Supervision of purchases (supplies, IT equipment)
Contract management (service providers, insurance, security)
Organization of premises and working conditions

Languages

French
Native or bilingual
English
Fluent
Spanish
Conversational

Workplace preferences

Can work on-site

Paris (up to 50km)

BIONIC JOHN
Associate Consultant
January 2014 - December 2024 (11 years)
Paris, France
SAAS tool for content management for marketing teams, facilitating the **design and online publication of marketing emails and web pages**, with an intuitive interface and without requiring technical teams.
Agence Shaya
Co-Manager
DIGITAL AND IT
January 2010 - January 2020 (10 years)
Paris, France
Restructuring & Management of an SME – Revenue €2M / 20 employees
Context:resumption of activity after an operating loss in 2010. Global restructuring, financial recovery, then growth management.
Result:Average annual growth of +30%.

Finance & Administration:
Implementation ofmanagement proceduresandperformance indicators(reporting, dashboards, activity monitoring)
Development and monitoring of **financial reporting**: management control, variance analysis, recommendations
Definition ofpricing policy
*Treasurymanagement, profitability control,guarantee of account reliability
Interface with **experts**: accountant, lawyer, bank, suppliers
Supervision ofgeneral expenses
Implementation ofCSR policy
Human Resources & Organization:
Conduct of aninternal auditleading to an **organizational restructuring**: new working methods, redefinition of roles
Definition and implementation ofremuneration policy
Creation ofjob descriptions**, **competency frameworks**, and **evaluation grids
Management ofrecruitmentof 15 employees
Deployment ofannual reviews**, implementation of individualized **trainingplans
Personnel administrative management:contracts, payroll, leave, dismissals(20 employees)
Team Management & Strategic Project Direction:
Contribution to the company's **overall strategy**: positioning, offerings, messaging, organization by business units
Definition and implementation ofcommercial strategyandprospecting plan
Management ofreferralsandtenders**, **contract and budget negotiation
*Management of the sales team(7 people): animation, coordination, objectives
Management Control Performance Management Process Organization and Optimization Human Resources Personnel Management
Agence Shaya
Account Director
DIGITAL AND IT
January 2006 - January 2012 (6 years)
Paris, France
Digital communication strategy & campaigns

Development and management of **360° digital communication strategies**, including:
Product launches
Brand awareness development
Customer acquisition and retention (PRM, CRM)
Email and direct mail campaigns
Work for leading brands:Orange, PayPal, eBay, Cora, Intermarché, REED, France Loisirs, Éditions Législatives, Éditions Atlas, Daniel Jouvance, Yves Rocher, CCB

Management of a team of 3 project managers:coordination, skill development, operational monitoring

Key Results:
➡️ +325% gross margin between 2006 and 2010
Digital Project Management Multidisciplinary Team Management ROI

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Master's Degree (Grande Ecole program)
NEOMA Business School PGE
1997
Finance/Contrôle de gestion & Marketing/Communication
Master 1 Economics
Universidad de Valladolid
1996
Économie

Office Manager

Marie Chemin

RAF - Office Manager senior

About Marie

Finance, Management, Accounting

Human Resources

General Services

Experience

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