Freelancer profile translated to English.

Description

Versatile executive assistant, I support managers on administrative, HR, and event-related matters. I bring structure, organization, and efficiency to environments where priorities change rapidly.

Accustomed to coordinating multiple stakeholders and managing cross-functional tasks, I facilitate operational follow-up, daily organization, and the implementation of effective processes. My approach combines rigor, foresight, and interpersonal skills to support teams and secure activities.

Industry field of expertise

Languages

French
Native or bilingual
Italian
Basic
English
Conversational

Workplace preferences

Remote only

Primarily works remotely

SCALIAN
Executive Assistant
DIGITAL AND IT
October 2014 - Today (11 years and 10 months)
Toulouse, France
Versatile executive assistant, I support managers and teams in administrative management, event organization, and HR steering, with a structured and results-oriented approach.

I navigate between strategic coordination and operational execution:

🧭 Management & Organization

- Management of complex schedules and priority coordination
- Organization of meetings, committees, and travel
- Drafting of support materials, minutes, and steering documents
- Interface with key stakeholders (internal / external)

🎉 Events

- Organization of internal events (seminars, workshops, team building)
- Logistics coordination (venues, suppliers, planning)
- Budget monitoring and unforeseen event management
- Facilitation or support in facilitating collaborative workshops

👥 Human Resources

- HR administrative follow-up (contracts, onboarding, employee files)
- Participation in recruitment (scheduling, candidate tracking)
- Organization of integration pathways
- Contribution to quality of work life and team dynamics

🎯 Objective: streamline organization, enhance team engagement, and enable decision-makers to focus on strategic issues.
Logistics management, supplier selection, and budget monitoring. HR Manager Personnel administrative management Event Manager Event project management
I.D.Bat (Informatique du Bâtiment) à Ramonville Saint Agne
Executive Assistant
SOFTWARE PUBLISHING
June 2004 - July 2013 (9 years and 1 month)
Toulouse, France
As a true operational right-hand, I supported our CEO and teams in the administrative, organizational, and relational management of their activities.

I served as a reliable point of support:

- Management of complex schedules and priority coordination
- Organization of meetings, committees, and business travel
- Drafting of minutes, support materials, and strategic documents
- Administrative follow-up (invoicing, contracts, sensitive files)
- Interface with internal and external stakeholders
- Confidential management of information and communications
- Structuring and optimizing administrative procedures

🎯 Objective: secure daily operations, streamline decision-making, and allow the CEO to focus on the essential.
Administrative management, Microsoft Office, administrative assistance, organization, secretarial
Nexus (Société de production audiovisuelle)
Receptionist then Assistant
VIDEO GAMES AND ANIMATION
January 2003 - December 2004 (1 year and 11 months)
London, UK
🌍 International Experience – London

I began my professional career in London, where I held a receptionist position at Nexus, before moving into assistant roles.

This experience, initially motivated by the desire to perfect my English, proved to be a real learning ground both professionally and personally:

- Welcoming and managing international contacts
- Handling calls, emails, and incoming requests
- Administrative organization and team support
- Rapid development of English fluency in a professional environment
- Adaptation to a demanding multicultural context

🎯 What I learned: a great adaptability, enhanced interpersonal skills, and autonomy developed early in my career.
Administrative management