Freelancer profile translated to English.

Description

I am Maribel, an independent office manager and assistant. For over 10 years, I have been supporting executives, SMEs, and freelancers in administrative, HR, and organizational management to enable them to focus on their core business.

What I can handle for you:

- Administrative and accounting management: invoicing, quotes, customer reminders, bank follow-up.

- HR Support: Contracts, leave, expense reports, health insurance, onboarding.

- Organization & Office Management: Schedule management, general services, event coordination, purchasing, fleet management (mobile and automotive).

- Versatile support: Project monitoring, reporting.

Benefits for you:

- Time saving: You delegate, I take care of the rest.

- Peace of mind: Reliable, discreet, and organized management.

- Flexibility: Per project, monthly package, or occasional support.

Tools used: Microsoft 365, Trello, Canva, Zoom, Teams, Google Workspace.

Why work with me?

Responsive, autonomous, and rigorous, I adapt easily to your working methods and quickly integrate into your teams, even remotely.

Quick availability
100% remote work

Let's talk about your needs! I will be delighted to help you save time and gain peace of mind.

Industry field of expertise

Languages

French
Native or bilingual
Portuguese
Native or bilingual
Spanish
Conversational
English
Conversational

Workplace preferences

Remote only

Primarily works remotely

CBRE
Service Provider Manager
DIGITAL AND IT
September 2023 - Today (2 years and 9 months)
On behalf of an IT client:
Coordinate visitor reception and ensure a welcoming and professional environment
Supervise the maintenance and repair of infrastructure
Manage subcontracting agreements
Manage the general services budget
Organize and monitor internal events
Implement intervention procedures and manage emergencies
Rigor and Organization Emergency Management Facility Management
unizio interactive
Office Manager
CIVIL ENGINEERING
June 2023 - June 2023
Paris, France
For 5 different companies:
HR: Recruitment, medical visits, health insurance, paid leave management, meal voucher management, professional BTP cards, expense reports, training follow-up, payroll variable management, employment contracts, apprenticeship contracts with the OPCO, salary transfers.
General Services: purchasing management, equipment fleet management (vehicles, phones, IT, boiler, fire extinguishers, etc.), event organization, insurance, fuel cards, fine management.
Assistance: Physical and telephone reception, mailbox management, incoming and outgoing mail processing, archives, client files, dashboards, subcontracting agreements, subcontractor file management, road permit requests, prior work declarations.
Accounting: Invoicing, reminders, preparing information for the accountant, check deposits, supplier invoice payments.
Community Management: article writing, social media posting, visual creation, site photography.
Altelis
Administrative Manager
DIGITAL AND IT
December 2015 - June 2020 (4 years and 6 months)
Administrative: Call management, business travel organization, general services management, client file creation, archives
Legal: Change of registered office, opening of secondary establishments, drafting of annual general meetings
Accounting: Entry and payment of supplier invoices, creation and sending of client invoices, bank reconciliations, client reminders, management of client advertising budgets, annual account closing with the accountant
Personnel Management: Declaration of new hires, contract entry, management of apprenticeship contracts with the OPCA and schools, payroll entry on Tese, transfer processing, leave management
Miscellaneous Tasks: Prepare quotes, manage client community management, handle client requests