Maria P.

Management: Daily assistance to the CEO and General Manager as needed

Direct Colleague: Daily management and training of a colleague (assistant)

Social: Daily assistance to headquarters staff (30/35) for their needs, travel arrangements, communication, IT support & equipment needs, onboarding new employees, organizing employee departures

Accounting x25 entities: Invoice management, tracking and providing information for the accounting firm, bank reconciliation, archiving, expense report management and processing, managing incoming and outgoing calls with organizations, client file tracking/debt collection, daily budget optimization, client invoicing & tracking, invoicing to training organizations

Suppliers x25 entities: Appointment scheduling, quote management and/or order validation, price negotiation/commercial management, management of any disputes, drafting contentious letters in compliance with French law, B2B liaison, management of gas/electricity/phone/internet operator contracts and related issues

Insurance and Vehicles: Management and tracking of company premises and vehicle insurance contracts, claims, fleet, registration, fines, drafting contentious letters in compliance with the law, liaison with brokerage firm and negotiation

Correspondence x27 entities: Processing mail, opening, simple or registered responses, tracking

Other:

Complete IT and physical file archiving

Organization of annual convention + team breakfast/lunches

Management of phone fleet + mobile, purchases of office/IT equipment and software + stock management and supply purchases for headquarters

Daily collaboration with: Payroll, Banking Director and N-1, Accounting Expert and Director of the firm, as well as clients, suppliers, and franchisees.

Social x2 entities: Management of hires; verification of application files, tracking of identity document expiration, DPAE declaration, drafting contracts, amendments, probation period terminations, warnings, dismissal procedures, management of leave/absences, management of company/employee health insurance and scheduling/monitoring of medical visits, creation of variable payroll data and personnel register, salary transfers and sending payslips (average of 45/50 employees per month), salary payments

Accounting x3 entities: Invoice management, tracking needs for the accounting firm, bank reconciliation, tracking bank deposits (checks/cards/transfers/aggregators) by creating a control file, processing meal vouchers: verification (stamp + cutting), submission to the organization, archiving

Suppliers x2 entities: Appointment scheduling, quote management and/or order validation and negotiations, management of any disputes, drafting letters, payment of invoices

Insurance and Vehicles x2 entities: Management and tracking of company premises and vehicle insurance contracts, claims, fleet, registration, termination, drafting contentious letters in compliance with French law

Correspondence x4: Processing mail, opening, response, tracking, registered mail in case of disputes

Other:

Complete IT and physical file archiving

Daily collaboration with: Payroll, Banking Director, Accounting Expert and Director of the firm, Payroll Manager

Any disputes that may arise daily

Administrative formalities + accounting management for Holding & SCI.

Client reception, Quotes and client invoicing, Cash receipts, Follow-ups, Company administrative tracking, Basic accounting, Invoice management, Accounting tracking for transmission to the accounting expert, Bank reconciliations, Administrative filing/organization and archiving, Email drafting, Management of supplies & disputes concerning the company, Use of SAGE CIEL software.