Maria M.

- Management of administrative tasks related to the department: request for quotes, documentation...

- Contacts with training centers in Switzerland and abroad.

- Management of purchase orders: supplier creation, follow-up & profile updates.

- Follow-up and processing of invoices (collection, reconciliation...).

- Coordination with the finance department for budget and expense monitoring.

- Data verification, update of tracking files and prices.

- HR Support: assistance with event organization, external service provider contacts.

- Coordination and follow-up of the department's administrative activities: email monitoring, proofreading, calendar management, and email correspondence, personal file management.

- Organization of client visits and apprentice groups, including meeting room arrangements.

- Organization of travel and client visits.

- Preparation of presentations.

- Management of commercial terms, contract verification, matrix updates, and client term extraction.

- Management of invoice flow and purchase requisitions on SAP, management of expense reports on CONCUR.

- Catalog ordering and inventory management.

- Layout of monthly reports, presentations, and various statistical tables.

- Support to sales managers (accommodation, administrative support...).

- Calendar management, travel organization, formalities and visa management, expense report management.

- Management of customer orders up to invoicing, updating customer data in the ERP and logistics monitoring: creation of purchase requisitions, forms, anomaly processing, invoicing, and payment reminders.

- HR management of employees, including relocation organization and Christmas party organization.

- Organization of seminars and trade shows in France and abroad.

- Personal management of the SVP.