Description

Executive Assistant with over ten years of experience supporting directors and leadership teams in international organizations. Skilled in executive coordination, project management, and data management, ensuring operational efficiency and timely delivery of initiatives. Experienced in event planning (300+ participants), workflow optimization, financial monitoring, and reporting. Adept at board and team support, drafting professional documents, and coordinating internal and external stakeholders. Proficient in SIFAC, SAFIR, Easyfact, Coupa, Concur, Microsoft 365, Teams, SharePoint, and fluent in English and French. Thrives in multicultural and fast-paced environments.

Industry field of expertise

Languages

French
Native or bilingual
English
Fluent

Workplace preferences

Can work on-site

Paris (up to 50km)

Institut Pasteur Paris
Executive assistant
BIOTECH
February 2025 - Today (1 year and 4 months)
Executive Assistant with over ten years of experience
supporting directors and leadership teams in international
organizations. Skilled in executive coordination, project
management, event planning (300+ participants),
administrative workflow optimization and financial monitoring,
ensuring operational efficiency and timely delivery of projects.
Experienced in board and team support, drafting professional
documents and reports, and coordinating internal and external
stakeholders. Proficient in SIFAC, SAFIR, Easyfact, Coupa,
Concur, Microsoft 365, Teams, SharePoint, and fluent in
English and French, thriving in multicultural and fast-paced
environments.
administrative support Budget management Project Management Team management
International School of Paris
Executive assistant
EDUCATION AND E-LEARNING
August 2024 - November 2024 (3 months)
Paris, France
Provided strategic administrative and communication support to the Board of Directors, School
Director, and leadership team, including preparation of presentations, speeches, and reports.
Assisted the leadership team in advancing the school’s strategic plan, coordinating initiatives
and ensuring timely execution of priorities.
Prepared, compiled, and distributed agendas, meeting notices, and supporting documents for
Board and committee meetings.
Took accurate minutes during Board and committee meetings, documenting discussions and
follow-up actions; drafted and reviewed minutes in English and French.
Organized and coordinated staff, community, and external stakeholder events and meetings,
managing logistics, venues, and catering.
Managed professional travel, transport, and accommodations for Board members, School
Director, staff, and guests.
Liaised with external vendors for meeting arrangements, ensuring smooth execution of on-site
and off-site events.
Collaborated with the advancement and engagement team on special projects and events,
providing administrative support during high-demand periods.
Assisted in coordinating student school trips and other educational activities.
Collected, consolidated, and communicated information and documentation for reaccreditation
and compliance processes.
Supported legal secretarial duties, ensuring proper documentation and compliance.
Provided general administrative support as directed by the School Director or Board.
administrative support Team management event manager

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Mahshad M

Executive assistant and project manager

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