Freelancer profile translated to English.
Back to original languageAbout Magali
I support executives and teams to bring fluidity back to their organization and lighten their daily load.
I intervene quickly, with no adaptation time, on tools, processes, and coordination.
My strengths:
Assistance, agenda management, HR (recruitment, onboarding, payroll, etc.), pre-accounting, move management, organization of internal and external events, implementation of tools according to your needs, office management.
Available for one-off or recurring assignments, in person or remotely.
📩 Do not hesitate to contact me to discuss your needs.
Magali Barthomeuf
Your daily facilitator ✨
French
Native or bilingual
English
Conversational
Can work on-site
Paris (up to 40km), Marseille (up to 10km)
Experience
- JULIE JO!EOffice ManagerENTERTAINMENT AND LEISUREMay 2023 - June 2026 (3 years and 1 month)Paris, FranceTasks performed (Freelance-100% remote)
- Support to the CEO in company development
- Daily administrative management
- HR Support
- Assistance in event preparation with project managers
- Client, supplier, and vendor relations
- Cash flow management and advice
- Implementation of an event management software
- Deployment of Microsoft Teams
- Creation of internal processes and monitoring
- Creation of quotes and invoices
- Overdue payment follow-up
- Bank reconciliations
- Tenders for cost reduction
- EcoVadis file setup and monitoring
- Accounting and payroll in collaboration with an accounting firm
- Groupe DESCOLONGESOffice ManagerREAL ESTATEMay 2024 - April 2026 (1 year and 11 months)Paris, FranceExpanded assistance and coordination tasks (Freelance-100% in-person)*Full assistance for both CEOs:agenda management, file preparation, priority coordination, and daily operational support*HR Management:active participation in recruitment, onboarding new employees, and supporting their career paths*Happiness Manager:organization of internal activities, fostering company life, and promoting well-being at work*General Administrative Management:correspondence, documents, archiving, contract monitoring, and internal organization*Fleet Management:vehicle tracking, leasing contracts, renewals, maintenance, and insurance*Payroll Information Management and Updates:variable data collection, absence tracking, and transmission to the accounting firm*General Services Management:coordination of service providers, maintenance, supplies, office layout, and space optimization
- Ordering and managing Pluxee meal vouchers
*Tenderrealization (cleaning, telephony, leasing, etc.) and cost optimization*Support with legal formalities:document preparation, administrative compliance monitoring, and communication with external advisors - Pléiade InvestissementOffice Manager|Executive AssistantPRIVATE EQUITYOctober 2022 - May 2024 (1 year and 7 months)Paris, FranceCross-functional and administrative tasks (Freelance-100% in-person)
- Collaboration with the CEO, CFO, and Executive Assistant for two companies
- Expense report management
- Meal voucher card management (Swile)
- Project manager for HRIS implementation
- Invoice workflow management: verification and validation (Yooz)
- Stock option tracking
- Defibrillator installation
- Freelance recruitment for various internal projects
- Collaboration with an architect for office design and renovation (2 floors)
- Website improvement and GDPR compliance
- Implementation of CSR initiatives
- Creation and sending of newsletters via MailChimp
Recommendations
AT
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Education
- BTS ASSISTANTE DE DIRECTIONNovancia Business School2001BTS ASSISTANTE DE DIRECTION
- BAC Assistante de DirectionPigier1999BAC Assistante de Direction