Maëva D.

Office Management Managing office management budget and purchase requests. Supervising cleaning staff and coordinating vendor relationships. Managing supplier contracts and office supplies. Controlling and processing invoices for accounting. Organizing First aid/Extinguisher/Evacuation training every year HR Support Organizing employee medical check-ups. Preparing welcome packs and assisting with onboarding processes. Providing administrative support to HR activities. Managing purchase requests. Event Management Organizing monthly internal events and staff gatherings. Managing event budgets and monitoring expenses. Arranging catering and meal orders for meetings. Coordinating team building activities to strengthen employee engagement.

Organising and coordinating business travel for teams, booking flights, hotels and transport, while optimising costs using the Egencia tool. Managing various administrative tasks such as photocopying, printing, scanning and binding. Processing and tracking team expense reports through Concur, ensuring compliance with internal policies and proper management of reimbursements. Organising and managing meeting and conference room bookings via Condecco and Outlook. Receiving incoming calls, directing callers to the right people and ensuring professional switchboard management. Organising travels