Freelancer profile translated to English.
Back to original languageAbout Madeline
17 years of executive assistant experience, including 5 years with human resources management responsibilities, I help entrepreneurs and companies lighten their administrative burden so they can focus on their core business. If you've ever felt that administrative tasks were taking up your time, exhausting you, and preventing you from moving forward on higher value-added projects, then my role is for you!
I offer tailor-made assistance, a true versatile "Swiss Army knife," ranging from email and calendar management to invoicing, as well as client file and data management. Each client is unique, and I adapt my services based on your needs and your sector. Whether you need one-time help for a specific project or regular support to streamline your organization, I am here to respond with professionalism, responsiveness, and discretion.
By working with me, you benefit from the advantage of an assistant without the constraints of traditional hiring: no payroll charges, no HR management, just a flexible partnership based on clear objectives and a shared vision. Working with a freelance assistant also allows you to save on office costs while maintaining the flexibility to delegate according to your needs.
Why choose me? Because I am committed to simplifying your daily life by providing expertise that goes beyond simple task execution. My goal is to offer you peace of mind and support that allows you to save time and increase productivity.
Together, we can make your administrative organization an asset, not a hindrance to your growth. So, don't hesitate to contact me to discuss your needs. I am ready to put my know-how at your service to optimize your processes and help you achieve your goals.
French
Native or bilingual
Can work on-site
Moliens (up to 20km)
Experience
- CPTS Bray & BesleCoordination AssistantHEALTH AND WELLNESSAugust 2023 - December 2024 (1 year and 4 months)Neufchâtel-en-Bray, FranceI handle all administrative tasks for the CPTS and provide telephone and in-person reception. (hourly basis 17.80 hours/week)Communication, development, and implementation of tools:- Provides in-person and telephone reception- Manages emails and mail- Manages appointments- Manages the directory of healthcare professionals in the area- Manages communication and monitors memberships- Animates the website with the Coordination team- Assists in planning and organizing meetings, appointments, and travel for the coordination team- Prepares the Newsletter- Creates communication tools, posters, flyersProject Management and Animation:- Manages, executes, and monitors all projects in support of the coordination team- Participates in project evaluation based on qualitative and quantitative indicators defined in the health project- Participates in team meetings defined by the coordinator or board members- Maintains project records in the Plexus software- Liaises with software publishers- Participates in document drafting (minutes, tender responses, funding requests, activity reports)Administrative Management:- Places orders, receives deliveries, and manages stock of various supplies- Books rooms,- Manages accounting documents with the treasurer and the coordination team- Participates in regulatory and legislative monitoring- Takes notes- Creates and formats documents- Participates in and ensures logistics during meetings
- Association elan cesHR CoordinatorHUMAN RESOURCESNovember 2018 - June 2023 (4 years and 7 months)60000 Beauvais, FranceFor five years, I managed all aspects of human resources (recruitment, personnel administration, training, workforce planning, compensation and benefits, individual and collective labor relations, drafting and implementing procedures, etc.) within an association managing 350 employees annually (181 FTEs).My role involved coordinating, supervising, guiding my two colleagues, and ensuring compliance with labor regulations and the proper application of internal procedures.During these 5 years, I became a valuable support for my management in decision-making regarding HR policy development, the implementation of major projects, and crisis management.
- Association elan cesHR AssistantCIVIL ENGINEERINGJune 2010 - October 2018 (8 years and 4 months)FranceAs an Assistant Level C in the Human Resources department, I was entrusted with specific tasks, and on a daily basis, I performed:Regular tasks:- Organize recruitment in coordination with the IAE Coordinators,- Participate in and monitor recruitment,- Establish recruitment reports,- Transmit information to the payroll department for the prior declaration of employment (DPAE), and employee personal information (identity card, driver's license, etc.),- Issue and monitor employment contracts and amendments,- Welcome new employees,- Track and create professional cards,- Manage and monitor the health insurance file,- Manage and monitor the 1% employer contribution file,- Prepare and monitor mandatory postings,- Ensure legal updates,- Perform administrative tasks related to payroll (information memos, procedures, etc.),- Prepare and monitor the training plan for permanent staff and CDDI employees,- Prepare and monitor employee evaluations,- Establish the social report.Assigned projects:- Organize events: forum, association anniversary, open house- Implement the collective agreement in 2014- Implement complementary health insurance in 2015- Create a Public Procurement contract in 2015 (Order No. 2015-899 of July 23, 2015, on public procurement) for the purchase of vehicles and for the accounting firm and payroll services- Create and implement the social report in 2015- Create and implement an accreditation to host a civic service volunteer- Improve the IT network in 2016- Implement the Single Professional Risk Assessment File- Improve employee onboarding in 2018 - onboarding / offboarding- Implement the Social and Economic Committee
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Education
- Non-degree Web Writer Traininglibertyletter2023Formation rédacteur Web
- Non-degree Digital Assistant Trainingad académie2022Formation assistante digitale