Freelancer profile translated to English.

Description

I am Maday, I have more than 10 years of experience in Business Administration and more than 4 years in Human Resources management.

I am an Administrative Assistant specialized in document management and Human Resources support, with experience providing structure, clarity, and efficiency to companies that need order, administrative rigor, and well-defined processes.

I work with a practical, results-oriented mindset, with a strong focus on data quality, confidentiality, and operational excellence.

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What I can bring to your project

- Complete administrative management

• Data entry, digital archiving, reporting

• Preparation and editing of corporate documents

• Preparation of contracts, minutes, reports, and internal communications

• Invoicing, expense control, and administrative follow-up

- Document management and version control

• Organization and digitization of files

• Creation of clear documentary structures

• Indexing, permissions, traceability, and internal control

• Advanced use of Office 365, Teams, SharePoint, OneDrive tools

- Human Resources Support

• Selection and onboarding processes

• Vacation, absence, and time tracking

• Preparation of labor documents

• Relationship with suppliers, payroll, prevention, and training

- Executive Support and Project Support

•

Agenda, meetings, minutes, and presentations

• Tracking of milestones, deadlines, and deliverables

• Coordination of teams and suppliers

• Management of sensitive information with absolute confidentiality

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Key Strengths

• Impeccable organization

• Absolute reliability

• Global business vision

• Clear, professional, and empathetic communication

• High level of autonomy

• Ability to organize chaos and create sustainable methods

• Continuous improvement culture

• Detail-oriented without losing agility

Industry field of expertise

Languages

Spanish
Native or bilingual
Catalan
Native or bilingual
English
Fluent

Workplace preferences

Can work on-site

Palma de Mallorca (up to 50km)

Gusto Mundial Balearides S.L.
Head of Administration and Personnel
January 2020 - Today (6 years and 5 months)
Strategic vision and high operational focus, specialized in coordinating administrative teams, treasury control, financial management, and personnel organization. Experience in reviewing and optimizing internal processes, implementing and adapting operations to the ERP, and providing direct support to Management.

• Coordination and supervision of a team of 6 people with different administrative and accounting profiles
• Treasury control and planning, payments, collections, and liquidity forecasts.
• Direct relationship with banking institutions and operational management with banks (financing, incidents, daily operations).
• Review, definition, and optimization of internal administrative and HR processes.
• Adaptation of procedures to the ERP and improvement of digitized workflows.
• Supervision of invoicing, accounting, and administrative circuits.
• Labor and personnel management: contracts, payroll, incidents, time tracking, hires, and departures.
• Direct support to Management in economic and organizational decision-making.
• Design and implementation of corporate documentation, protocols, and internal procedures.
• Monitoring of administrative, financial, and personnel KPIs.
human resources strategy Treasury Team management
Gusto Mundial Balearides S.L.
Sales and Logistics Administrative Assistant
January 2016 - December 2019 (3 years and 11 months)
Order management, invoicing, payment control, shipping coordination, and internal logistics supervision.

• Management and follow-up of customer orders.
• Issuance and control of delivery notes, invoices, and commercial documentation.
• Payment management and overdue payment collection, maintaining direct contact with clients.
• Coordination of shipments with external carriers.
• Internal logistics management of warehouses, vans, and trucks (routes, loads, deliveries, and availability).
• Control of goods entry and exit.
• Communication with clients regarding order status, delivery times, and incidents.
• Support in stock and inventory management.
• Updating data in the ERP and archiving documentation.
• Administrative support to the commercial and logistics departments.
Invoicing Accounting Debt collection Logistics administration
Gusto Mundial Balearides S.L.
Administrative Assistant
March 2015 - December 2015 (9 months)
Daily office management, document organization, customer service, and support to the administrative team.

• Telephone and email support.
• Archiving and organization of physical and digital documentation.
• Support in the preparation of invoices, delivery notes, and quotes.
• Data entry and updating in internal systems.
• Support in supplier and customer management.
• Preparation of documentation for management companies and consultancies.
• Control of agendas, appointments, and meetings.
• General administrative support to the team.
Organization and planning Document management Agenda management