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Ludovic M.LM

Ludovic M.

Administrative Assistant / Office Manager

€450/day
Paris, FR
15+ years
Rigor and organization
Administrative management
Project management
Virtual assistant
administrative assistance

Average response time: 1 hour

Freelancer profile translated to English.
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About Ludovic

Outsourced Administrative Assistant – Public Procurement, Organization, Consulting | +130 clients supported since 2015

Many leaders think their administrative problem is a matter of time.

This is rarely the case: it is almost always a question of organization, process, and management. This observation, made after more than 15 years in international, management, and administrative fields, gave birth to LUMIS Services in 2015.

Since then, I have supported more than 130 clients — VSEs/SMEs, liberal professions, law firms, communication agencies — in structuring and outsourcing their back-office.

The measured results are clear:
  • +30% average revenue generated by clients within 6 months of starting the assignment (effect of freeing up the leader's sales time),
  • -80% perceived administrative mental load from the first weeks.
Software Publishing
Digital Business Models
Film and audiovisual (AV)
Medical Devices
Education Companies

  • English

    Native or bilingual

  • French

    Native or bilingual

Remote only
Primarily works remotely

Experience

  • LUMIS Services
    Independent Administrative Assistant and Administrative Coach®
    CONSULTING AND AUDITS
    February 2015 - Today (11 years and 4 months)

    Outsourced administrative assistance – expertise, structuring, confidentiality


    Founder of LUMIS Services since 2015, I support leaders of VSEs/SMEs, liberal professions, communication agencies, and firms in outsourcing and securing their administrative back-office. More than 25 years of multidisciplinary experience, a significant part of which was in an international and multicultural environment.

    Scope of intervention

    • Routine administrative management: tracking operations and files, chasing quotes/invoices, sales administration, interface with external partners (accountants, lawyers, administrations).
    • Public procurement and tenders: analysis of tender documents (DCE), preparation of applications and offers (DC1/DC2, DUME, technical file), post-award follow-up.
    • Archiving and document structuring: backlog recovery, filing plans (physical and digital), procedure writing.
    • Organizational audit: process diagnosis, bottleneck identification, actionable recommendations, digitalization support (collaborative tools, generative AI).
    • Administrative coaching for individuals with blocks or administrative phobia.

    Method

    Structured initial scoping (objectives, scope, deliverables, indicators), regular reporting, documented traceability. RGPD-compliant process, systematically contracted confidentiality, secure workstations.

    Positioning

    Beyond execution, I bring a strategic perspective to administrative challenges: internalization/outsourcing trade-offs, design of sustainable procedures, skills transfer. My cross-functional background (professional training, public procurement, consulting) allows for rare hybrid assignments on the market.

    Modalities

    One-off, recurring, or fixed-price assignments. 100% remote.
    Ethical commitment and confidentiality.
    Human, personalized, and educational approach.
    Administrative management administrative assistance Virtual assistant Sales administration office manager
  • Loire Valley Institute for Advanced Studies
    Project Manager
    September 2013 - August 2017 (3 years and 11 months)
    LE STUDIUM Administrative, logistic and cultural support for international incoming researchers Scientific events planner
    Project management international coordination International relations international mobility Scientific research
  • Incoming International Researchers - EURAXESS Services Centre
    Project Manager
    September 2013 - August 2017 (3 years and 11 months)
    Project Manager - Incoming International Researchers - EURAXESS Services Centre
    Administrative, logistic and cultural support for incoming researchers.

    Project Manager - EURAXESS Services Center - International Relations Department
    Administrative, logistical, and cultural support for incoming researchers.
Check out Ludovic's experience

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Education

  • Bilingual Assistant Manager
    Assistant de Direction bilingue
  • TOEIC - Test of English for International Communication
    TOEIC - Test of English for International Communication
Check out Ludovic's education

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