Liubbe Kriloff

Passionate about aesthetics since always, I chose in 2022 to retrain to align profession and vocation. Trained at the European Center for Aesthetics in Brussels in image consulting, professional makeup, and artistic hairstyling, I started my business in 2023.

Today, I assist my clients for their weddings, events, photoshoots, and beauty workshops, focusing on natural, elegant, and personalized enhancement.

- Great Colleagues, welcome Clients & Guests;

- Announce by email the arrival of Clients & Guests;

- Answer the incoming phone calls, take accurate messages and transfer them by email to a concerned Colleague in a timely manner

- Together with the day Office Assistant/Receptionist, take care of the entrance door and the incoming post, monitor and distribute daily incoming information in a timely manner (normal post, couriers, deliveries, hand-delivered packages, office and stationery supplies)

- Ensure Reception area, meeting rooms & kitchens are tidy and presentable, with stationery & material;

- Prepare the meeting rooms & visitor rooms with notepads, pens, refreshments, the health & safety protocol

- Assist with the choice & lunch orders for meetings, take care of the preparations to serve the lunches, tidy the meeting rooms after the meetings & reset the room for new meetings

- Contribute to maintain office security by following safety procedures & control access via Reception

- Reception Outlook agenda updates

- Together with the day Office Assistant/Receptionist, keep track of daily Reception most important assignments in registries, ensure the daily actions & tours are executed timely

- Order taxis, couriers, go to post office for registered post, assist with possible rare errands (urgent stationery needs, drinks, flowers)

- Printing, formatting, scanning of documents and archives

- Occasional assistance with hotel, travel or events arrangements

- Provide admin support to the Talent & Office Manager (assistance with HR and accounting tasks, scanning & filing of documents; archives; support operational tasks; compliance projects & follow ups; assist with the preparations of office events; update of contacts in the Firm database)

- Work closely with the day Office Assistant/Receptionist & Legal Secretaries, ensure an efficient transfer & communication, providing occasional cover in case of absence or occasional assistance with legal submissions.

Executive assistant of one of the Vice Presidents:

Coordinating agendas and invites

Hotel and travel arrangements

Expense reports; invoice checking and other financial tasks

Assistance with conference and events registrations

Managing visa applications

Administrative assistance (filing, printing, formatting, copying, scanning and archiving documents)

Booking restaurants, ordering taxis

Assistance with conference calls and video conferences arrangements (Teams)

Formatting PowerPoint presentations

Internet research

Support / back-up of the other assistants when needed

Helping with the recruitment process