Freelancer profile translated to English.
Back to original languageAbout Lara
Are you managing an SME, a firm, or a growing independent business, and losing precious time on administrative tasks, invoicing, or file tracking? That's where I come in.
What I handle remotely
- Complete administrative management: correspondence, filing, file tracking
- Invoicing, client reminders, payment tracking
- Coordination of service providers, subcontractors, tradespeople
- Executive assistance: scheduling, meeting preparation, minutes
- Support for business creation and administrative formalities
My background in brief
Over 20 years of experience in administrative and commercial management, with a strong specialization in real estate and construction. Former manager of a project management company: I led the company's creation, general organization, technical files (building permits, insurance, construction defects insurance), subcontracting, and client relations. I was a business owner before being an assistant — I understand the challenges of a business leader from the inside.
Now based in Alicante, I also assist French business leaders with interests in Spain (construction sites, suppliers, real estate investments).
Who I work for
SMEs, business leaders, consultants, firms, and established independent professionals who want to delegate their administrative tasks to an experienced, reliable, and autonomous person who truly understands what it means to be at the helm of a company.
Terms
100% remote work, in French • Immediate availability • One-off or recurring assignments (daily rate or monthly subscription) • Absolute discretion
- To discuss your project, contact me directly via Malt, average response time of 1 hour.
French
Native or bilingual
Spanish
Conversational
Remote only
Primarily works remotely
Experience
- AAPIndependent Executive AssistantREAL ESTATEJune 2023 - December 2025 (2 years and 6 months)Pessac, FranceReal estate property dealing company. Remote executive assistance services for the manager, on the tracking of real estate purchase and sale operations.Written communication
- Drafting and managing professional emails and letters
- Preparing quotes and issuing invoices
- Written communication with clients, suppliers, and partners
Commercial and financial follow-up- Client commercial follow-up: quotes, invoices, payment reminders
- Tracking payments and cash flow related to ongoing operations
File preparation and management- Preparation and organization of real estate operation files
- Filing and archiving of documents: notary deeds, municipal documents, client contracts, supporting documents
- Keeping client and operation documentation up to date
Administrative coordination- Liaison with notaries for file tracking and deed preparation
- Following up on municipal procedures for permits and administrative documents
- Coordination with external partners (experts, surveyors, tradespeople)
Organization- Organizing the manager's business travel
- Logistical preparation for appointments and property visits
- GUY HOQUETReal Estate Agency SecretaryREAL ESTATEFebruary 2022 - May 2023 (1 year and 3 months)Bègles, FranceGuy Hoquet network real estate agency, specializing in transactions and rental management. Versatile agency secretarial role: reception, administration, communication, client follow-up, and coordination.Reception and client relations
- In-person and telephone reception of clients, sellers, buyers, and tenants
- Initial qualification of requests and direction to the appropriate contacts
Real estate transactions- Preparation and follow-up of administrative files related to transactions (preliminary sales agreements, conditions precedent)
- Traceability and conservation of client, seller, and buyer information
- Coordination with notaries for file tracking until signing
Rental management- Lease drafting
- Rent collection and payment tracking
- Preparation and maintenance of tenant files
Communication and advertising- Drafting, posting, and updating real estate listings (window display and online portals)
- Preparation of the agency's marketing materials
Organization and scheduling- Maintaining schedules for agent availability and appointments
- Daily updating of client and property portfolio files
- OEVREAManagerCIVIL ENGINEERINGOctober 2018 - February 2022 (3 years and 4 months)Gradignan, FranceCompany specializing in the project management and renovation of individual houses. Team: 4 employees and 3 sales agents.As manager, I oversaw all aspects of the business, from its creation to its closure.Company creation and structuring
- Company creation in collaboration with an accounting and legal firm
- Implementation of administrative organization and internal processes
Management and business development- Overall operational management and team leadership (4 employees + 3 sales agents)
- Definition and implementation of commercial strategies
- Land search and opportunity identification
Operational management and technical files- Preparation of client files: building permits, ten-year liability insurance, construction defects insurance
- Leading internal and partner meetings
- Monitoring construction progress
Coordination of stakeholders- Assembling teams of tradespeople and selecting subcontractors
- Negotiating prices and terms with subcontractors
- Monitoring execution quality on each construction site
Administrative, accounting, and financial management- Administrative and legal management of the company (relations with accounting firm, insurance, banks)
- Cash flow monitoring, invoicing, and client reminders
- Management of business closure and amicable liquidation of the company (January 2021 to February 2022), in the context of the COVID-19 health crisis
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Education
- VOCATIONAL QUALIFICATION CERTIFICATE IN SALESSaint Augustin1993APPRENTIE