Freelancer profile translated to English.

Description

I support C-level, boards, and VP teams as an Executive Assistant, HR Operations Coordinator, and operational admin contact. Over the past 10+ years, I have managed calendars and priorities, handled confidential communication, executive reporting, meeting and board coordination, HR operations, and employee lifecycle processes.

At L4B Software, I built the DACH HR function from the ground up, including recruiting coordination, onboarding, relocation, payroll coordination, contract and document processes, and HR systems like Greenhouse, Zoho, and Expensify. I also have experience with Jira, Confluence, Salesforce, HubSpot, Google Workspace, and Microsoft Office.

Available for part-time, remote, or project-based support in Executive Assistance, HR Administration, People Operations, and Business Administration. Preferred minimum commitment: 3 days. Languages: Russian native, English C2, German B2-C1.

Languages

English
Native or bilingual
German
Fluent
Russian
Native or bilingual

Workplace preferences

Can work on-site

München (up to 50km)

Infinitibit GmbH
Operations Coordinator — Executive Office
DIGITAL AND IT
September 2025 - January 2026 (4 months)
Munich, Germany
— Operational support in HR, accounting, and internal processes during a company-wide restructuring phase; coordination of ISO and TISAX compliance activities and structuring of internal workflows
HR Operations executive assistant Process Management Accounting Process Coordination
Aconext
Executive Assistant — VP Office
AUTOMOBILE
December 2024 - May 2025 (5 months)
Munich, Germany
— Project-based operational support at VP level during a strategic transformation initiative; document management, stakeholder coordination, travel logistics, and structured follow-up system with full responsibility
executive assistant Calendar Management Expense Management Process Coordination
L4B Software GmbH
Commercial Operations & Sales Enablement Lead — CTO Office
DIGITAL AND IT
April 2021 - August 2024 (3 years and 4 months)
Munich, Germany
— Built and led the Commercial Operations function from scratch — designed, documented, and rolled out sales processes company-wide in Confluence; subsequently adopted at group level
— End-to-end sales operations: quote generation, contract coordination, customer negotiations; led TISAX audit preparation and execution
— CRM operations in Salesforce; digitalization of sales operations with Jira and LMS platform; marketing coordination via HubSpot and LinkedIn Navigator
Business Operations Process Coordination Salesforce Contract Management Executive Support