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Description

☝🏼 Do you have a need?

❌ Are you overwhelmed?

❌ Do you not want or cannot hire?

❌ Do you have an absent employee?

❌ Would you like to refocus on your business?

My company, ADMIN SOLUTIA, is your solution!

My goal:

➡️ To help my clients manage their administrative tasks so they can regain peace of mind and time in their primary business.

📚 Over 15 years of experience in administration in various sectors and professions.

I offer you numerous missions in 3 areas:

📌 HR

✔️ Employee file management (contracts, holidays, absences)

✔️ Schedule creation

✔️ Sending variables to the accounting firm

📌 Secretariat - Assistance

✔️ Processing emails, mail, archiving

✔️ Managing diaries and appointments

✔️ Organizing meetings, travel, events

✔️ Creating and formatting documents, spreadsheets, processes

✔️ Vehicle fleet monitoring

📌 Pre-accounting

✔️ Preparing quotes and invoices

✔️ Contract monitoring (general expenses)

✔️ Cash flow monitoring

✔️ Invoice payment and reminders

✔️ Preparing accounting documents before sending to the firm

Non-exhaustive list…

My values:

☀ Respect

☀ Trust

☀ Transparency

“Contact me to regain control of your strategic time!”

Languages

French
Native or bilingual

Workplace preferences

Can work on-site

Toulon (up to 50km)

GEMR
Coordinator and Personnel Manager
MEDICAL
November 2022 - December 2024 (2 years and 1 month)
Toulon, France
📌 Management, administration, coordination, and supervision of human resources (23 employees):
✔️ Ensure employee file management
✔️ Develop and monitor employee schedules
✔️ Prepare employment contracts and transmit payroll variables to the accounting firm
✔️ Review payslips
✔️ Ensure compliance with legal framework and current procedures in partnership with the accounting firm
✔️ Exercise disciplinary authority within the limits of delegations granted by the Board members
✔️ Foster and ensure internal communication and information flow, pooling of resources, and equal treatment
✔️ Conduct professional interviews
✔️ Promote and schedule employee training following professional interviews
✔️ Participate in and organize personnel recruitment
✔️ Lead a multidisciplinary team and drive continuous improvement in professional practices

📌 Watch, research and development, partnership animation:
✔️ By delegation of the Board members, represent the association to external partners
✔️ Ensure the development of the commercial and relational network
✔️ Ensure the administrative, budgetary, and financial management of the association
✔️ Ensure the promotion of the association
✔️ Prepare and monitor invoicing
✔️ Prepare and monitor budgets
✔️ Manage membership fee collection
✔️ Manage the logistics and administrative follow-up of the association

📌 Participate in bodies:
✔️ Prepare, organize, and lead CSE (Employee Representative Council) meetings
✔️ Organize and lead the Board of Directors and the General Assembly
PCA MAISONS
Reception Secretary (+ General Expenses Management)
CIVIL ENGINEERING
January 2020 - February 2021 (1 year and 1 month)
Ollioules, France
✔️ Welcome clients/suppliers (telephone and in person)
✔️ Process incoming/outgoing mail
✔️ Perform various administrative tasks (client reception files, invoices for site managers)
✔️ Monitor general expenses invoicing (supplies, cleaning company, post office, fire inspection, copier and cartridge recycling)
✔️ Manage the vehicle fleet (maintenance, accidents)
MMA ASSURANCES
Administrative and Personal Assistant
BANKING AND INSURANCE
July 2018 - October 2020 (2 years and 3 months)
Le Mans, France
✔️ Manage diaries and appointment scheduling
✔️ Organize and participate in meetings
✔️ Prepare meeting minutes
✔️ Work in a team (mutual support and collaboration)
✔️ Organize travel (hotel, train, plane)
✔️ Manage office supply stock
✔️ Format various WORD/EXCEL/PPT materials