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Kay GaerberKG

Average response time: 1 hour

Freelancer profile translated to English.
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About Kay

I support hospitals, clinic groups, and healthcare organizations in systematically planning, strategically securing, and consistently implementing complex medical technology projects.

Experience & Background
  • Head of Medical Technology – Hirslanden Clinic Zurich: Overall responsibility for operations, investments (CAPEX), projects, and maintenance
  • COO – VAMED Health Project Switzerland AG: Responsibility for complex healthcare projects (planning, procurement, implementation)
  • Project environment university hospitals, including University Hospital Zurich, University Hospital Basel, Cantonal Hospital Aarau
  • Managing Director – Medicengineering
Strategic consulting & project management medical technology
Over 15 years of experience in medical technology, hospital construction, and investment projects

What I specifically take on:

Strategic Medical Technology & CAPEX
  • Structuring and prioritizing device portfolios
  • Securing investment decisions
  • Developing lifecycle and standardization strategies
Hospital Construction & Large Construction Projects
  • Medical technology planning in new construction/renovation projects
  • Tendering, evaluations, and contract awards
  • Management of external planners, suppliers, and interfaces
Management Sparring & Decision Support
  • Sparring for management and department heads
  • Structuring complex decision-making processes
  • Moderation of sensitive and political topics
Optional: Project Management (remote)
  • Taking over defined sub-projects
  • PMO / Quality Assurance
  • Interface Management (Construction, IT, Procurement, Clinic)

What I bring:
  • Combination of management experience + operational implementation
  • Proven projects in complex hospital environments (USZ, USB, KSA, Hirslanden)
  • Very confident in dealing with demanding stakeholders
  • Direct, structured, and solution-oriented

Working Method
  • remote or on-site, efficient and flexible
  • Clear communication at management level
  • Focus on results, not theory
  • German

    Native or bilingual

  • English

    Conversational

Can work on-site
Pfullendorf (up to 50km)

Experience

  • Klinik Hirslanden Zürich
    Head of Medical Technology
    MEDICAL
    June 2023 - Today (3 years)
    Zürich, Switzerland
    • • Implementation of assigned medical technology projects.
    • • Ensuring the operational readiness of medical technology systems and devices of the Hirslanden Zurich Clinic according to economic principles.
    • • Ensuring and processing of fault reports, repair, and maintenance orders according to defined specifications.
    • • Quality assurance of services rendered on medical technology devices and systems.
    • • Implementation of quality assurance measures.
    • • Materiovigilance contact person for the medical technology devices and reusable consumables sector.
    • • Advice and support for department heads and device managers, as well as users from doctors/nursing staff in all medical technology questions and problems, and also in the procurement and use of medical technology systems and devices.
    • • Coordination of investment plans and maintenance expenses, as well as participation in budgeting.
    • • Customer-oriented handling of all tasks and ensuring high service quality.
    • • Contact person for external service providers, suppliers, and head office.
    Medical Technology Management Investment Planning CAPEX Maintenance Project Management
  • Medicengineering
    Managing Director
    IMPORT AND EXPORT
    October 2020 - Today (5 years and 8 months)
    Pfullendorf, Germany
    • • Development of cooperations and partnerships
    • • Customer acquisition (Individual special equipment search)
    • • Purchasing / Sales activities (Import & Export of used and new medical technology devices)
    • • Administration of the online shop (Shopware) and ERP CRM inventory management system (Dolibarr)
    • • Medical technology projects (Tenders, planning, procurement, implementation)
    Project Management Trade Strategic planning Business development Project Management (remote)
  • VAMED Health Project Schweiz AG (VHP)
    Chief Operating Officer
    MEDICAL
    May 2022 - March 2023 (11 months)
    Zürich, Switzerland
    • • Member of the VHP Management Board.
    • • Operational, technical, and personnel management of the construction and medical technology project teams. Development/further development of the specialized departments.
    • • Project leadership / project management.
    • • Project preparation for new hospital construction projects in collaboration with clients, general contractors, planners, authorities, and other stakeholders.
    • • Contact person within the entire group for VHP Switzerland projects.
    • • Support of Market Development in acquiring new projects, further developing the service portfolio, and expanding the customer base and networking with decision-makers in the Swiss healthcare system.
    Project Management Management Board Customer Acquisition Hospital Construction & Large Projects Project Management (remote)

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Education

  • Training Swiss Medical Device Legislation for Operators and Users (HMG, MepV, MDR)
    2025
    Schulung Schweizer Medizinproduktgesetzgebung für Betreiber und Anwender (HMG, MepV, MDR)
  • Visit to IFAS
    2024
    Besuch der IFAS

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