Freelancer profile translated to English.

Description

Trilingual Executive Assistant with over 20 years of experience supporting executives in demanding environments (insurance, finance, real estate, architecture).

I remotely assist international executives and entrepreneurs in organizing and structuring their daily priorities.

My goal: to save you time, streamline your operations, and secure your files, while providing a reliable, structured, and calm work environment.

I specialize in:

– managing complex agendas

– coordinating stakeholders and teams

– tracking strategic files

– managing and prioritizing emails

– organizing and optimizing processes

Accustomed to international environments, I facilitate communication and coordination between different stakeholders and time zones.

Recognized for my discretion, rigor, and anticipation skills, I offer 100% remote, flexible support adapted to structured and efficient professional collaborations.

Available to discuss your needs.

Industry field of expertise

Languages

French
Native or bilingual
English
Fluent
Spanish
Conversational

Workplace preferences

Can work on-site

Paris (up to 50km)

JFS Architectes
Executive Assistant - Administrative and Technical - Office Manager
March 2023 - September 2025 (2 years and 6 months)
• ● Preparation of tender documents for public and private construction projects (Industry, aeronautics, tertiary...).
• ● Preparation of minutes for daily and weekly meetings with architects and project managers.
• ● Accounting management of fee payments using dedicated OOTI software in conjunction with the external accountant and bank agencies.
• ● Management of payments to service providers and suppliers.
• ● Management of leave, absences, meal vouchers, recruitment, and training: Team of 22 employees, including 7 managers. (HR management)
• ● Premises and logistics management. (Office Manager)
• ● Monitoring of the agency's communication. Website, social media. Press review…
• ● Management of the agency director's and architects' schedules - travel and accommodation management...
Agence ON - Conception lumière
Executive Assistant - Office Manager
August 2016 - July 2018 (1 year and 11 months)
• ● Preparation of tender documents for public and private lighting construction projects.
• ● Preparation of minutes for daily and weekly meetings with architects and project managers.
• ● Accounting management of fee payments using dedicated EBP software in conjunction with the external accountant and bank agency.
• ● Management of payments to service providers.
• ● Management of leave, absences, meal vouchers. Team of 16 employees. Premises and logistics management.
• ● Monitoring of the agency's communication. Website, social media. Press review…
• ● Management of the agency director's and architects' schedules.
• ● Travel and accommodation management...
L'Etoile Properties
Executive Assistant
October 2014 - August 2016 (1 year and 10 months)
• ● Preparation of correspondence, invitations, various documents, faxes, mailings.
• ● Filing and tracking of files, physical and digital archiving.
• ● Processing of expense reports – management of supplies.
• ● Presentations in French and occasionally English using PowerPoint and taking minutes, preparing meeting reports - Typing and editing work (translation and correction) of correspondence and various documents (slides, Excel tables) in French, English, and sometimes Spanish.
• ● Organization and management of reservations and bookings for taxis, hotels, international tours, and stays for directors and clients (investors): preparation of itineraries; organization of business meals, lunches.