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Joana FigueiredoJF

Joana Figueiredo

Executive Assistant

€160/day
Luxembourg, LU
3-7 years

Average response time: 1 hour

About Joana

My background has always been focus in the field of hospitality and it was due to this passion that I decided to specialize in events management. I have a real passion for organizing and keep everything on track, while helping others. My professional experiences in hospitality, events and administration gave me the opportunity to focus on the client and ensure its satisfaction and fulfillment, and thanks to my strong communication, I had the opportunity to participate in several projects in multicultural environments, where team collaboration was essential. My ability to work under pressure and manage my time efficiently allowed me to meet strict deadlines, while remaining attentive to details.


As a dynamic and goal oriented person who is driven by curiosity and methodology, I am here to save you time from those tasks that are blocking you to focus in leveling up your business. I bring a proven track record of effectively coordinating projects to ensure seamless operations and great results. My ability is supported by a thorough knowledge of certain technical tools, which combined with good time management skills are valuable assets for a business. My goal is to use my skills effectively to contribute to your success, while developing myself personally and professionally.
  • Portuguese

    Native or bilingual

  • English

    Fluent

  • French

    Conversational

  • Spanish

    Conversational

Can work on-site
Luxembourg (up to 50km)

Experience

  • European Investment Bank
    Administrative Assistant
    BANKING AND INSURANCE
    March 2026 - Today (5 months)
    Luxembourg, Luxembourg
    Provide administrative support to the Cercle Clubs within the bank (manage memberships).
    Support in the events organization for the Cercle Group.
    Events administrative support Microsoft Office
  • AMGEN
    Executive Assistant
    November 2023 - December 2024 (1 year and 1 month)
    Lisbon, Portugal
    • • Optimized calendar management, travel arrangements, expenses and meetings of 8 C-level managers in UK and Ireland remotely.
    • • Managed supplier relations and oversaw purchase order and invoicing workflows.
    • • Delivered comprehensive training to various teams and affiliates, bolstering operational efficiency and reinforcing HR support strategies.
    • • Contributed to multiple projects (KPI's, Standardization, Process MAP'S), applying innovative strategies to enhance affiliate support.
    • • Contracts optimization with suppliers and HCP.
    Training Project Management administrative support Communication Microsoft Excel
  • AMGEN
    Admin Coordinator
    October 2021 - October 2023 (2 years)
    Lisbon, Portugal
    • • Responsible for diary management (meetings, travel, expenses)
    • • Creation of PO (purchase order), suppliers management and invoice process
    • • Supported the human resources department (new hires and leavers; trainings)
    • • Supported the events commitee in the organization of meetings, conferences and social gatherings.

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Education

  • MSC IN INTERNATIONAL EVENTS MANAGEMENT
    EM NORMANDIE
    2019
  • POST-GRADUATION IN EVENTS STRATEGIC MANAGEMENT
    ESHTE - ESCOLA SUPERIOR DE HOTELARIA E TURISMO DO ESTORIL
    2017
    POST-GRADUATION IN EVENTS STRATEGIC MANAGEMENT

Skill set

Categories