Freelancer profile translated to English.

Description

I am Jennifer, an Executive Assistant & Office Manager for over 15 years with renowned companies in luxury, retail, and textiles (Lacoste, DIM, Longchamp, YSL…).

I now support executives, SMEs, and startups remotely to structure, organize, and streamline their daily operations.

Languages

English
Fluent
Italian
Basic
French
Native or bilingual

Workplace preferences

Remote only

Primarily works remotely

LACOSTE
EXECUTIVE ASSISTANT / OFFICE MANAGER
February 2023 - Today (3 years and 4 months)
Paris, France
-> Office Manager
• - Daily management of the department
• - Organization and coordination of seminars for the Wholesale department (30 people)
• - Organization of events and activities (Roland Garros, Afterwork, breakfast, Easter, Christmas...)
• - Creation and tracking of orders/invoices in the software
• - Onboarding of new employees, ordering PCs and phones, badge tracking, integration process, welcome pack
• - Support for the Mentoring program (Kick off launch and closing, follow-up, pairing, executive committee feedback, procedure development)
• - Ordering supplies for the department
• - General services/IT: tracking distribution lists, updating office and various requests/exchanges
• - Fleet management (32 people)
Event Organization Seminar Organization Service Orientation Executive Committee Support Expense Report Management
DIM BRANDS INTERNATIONAL
EXECUTIVE ASSISTANT
July 2011 - December 2022 (11 years and 5 months)
92500 Rueil-Malmaison, France
-> Marketing Assistant Daily management of the Marketing department (40 people)
• - Supply orders
• - Travel arrangements
• - HR management (leave, administrative)
• - Event organization (Seminars/Team building)
• - Budget management on dedicated accounts
• - Creation and tracking of orders/invoices in SAP
• - Updating the Marketing intranet platform SharePoint + image bank for Basics range
• - Creation of sales tools (Price lists + Sales Book -> interactive tool for the Sales Force)
• - Ordering/tracking of samples for clients and Sales Force, sending schedules to clients + budget monitoring
• - Creation and tracking of updates for collection tables
Event Organization Seminar Organization Service Orientation Expense Report Management Agenda Management
BOUYGUES IMMOBILIER
EXECUTIVE ASSISTANT REAL ESTATE DEVELOPMENT
April 2010 - August 2011 (1 year and 4 months)
92130 Issy-les-Moulineaux, France
- Managing the agenda of the Real Estate Development Director (member of the Executive Committee)
- Administrative management of the department (15 people)
- Supply orders
- Travel arrangements
- Expense reports
Agenda Management Expense Report Management Travel Management