Iria Portillalópez

I support executives, CEOs, and small and medium-sized businesses so you can reclaim your time and lead with peace of mind.

I have developed my career in different cities in Spain and in international environments, working with diverse models always focused on results.

IMPACT AND KEY RESULTS

My most notable achievements include:

Setting up a remote office from scratch, in collaboration with local staff.

I track payments and tax obligations for 3 companies in parallel, with full control and without missing any deadlines. I have created my own digital filing system that reduces document search and retrieval time and keeps records ready for audit. I have managed to reduce process time by about 10 hours per week compared to previous occupants of the position, thanks to optimized remote workflows, and I am able to free up an average of 10-20 hours per week in executives' schedules using AI tools (Claude, ChatGPT, Gemini, Perplexity) and automation.

Check my Portfolio with some of these achievements at: portfolioiriaportillaexecutivesupport.netlify.app

Executive Assistance - Main Tasks / Different time zones

• Comprehensive remote executive support: calendar, email, travel, and expenses for CEOs and General Directors.

• Comprehensive travel planning, management, and logistics.

• Tracking, reconciliation, and reporting of expenses (corporate cards, invoices, budgets, cash).

Skills:

• Autonomous decision-making on executive priorities.

• Acting as the main point of coordination between departments and external partners.

• Management of confidential legal, financial, and corporate documentation (banks, lawyers, consultants, investors).

Remote and Administrative Tasks:

• Continuous management of administrative tasks (documentation, data entry, reporting).

• Invoice tracking, expense validation, and coordination with the Accounting department.

• CRM updates and internal systems maintenance.

• HR support, onboarding documentation, and internal processes.

• Operational tasks to absorb executive workload.

Executive Assistance - Main Tasks / Different time zones

• Comprehensive remote executive support: calendar, email, travel, and expenses for CEOs and General Directors.

• Comprehensive travel planning, management, and logistics.

• Tracking, reconciliation, and reporting of expenses (corporate cards, invoices, budgets, cash).

Skills:

• Autonomous decision-making on executive priorities.

• Acting as the main point of coordination between departments and external partners.

• Management of confidential legal, financial, and corporate documentation (banks, lawyers, consultants, investors).

Remote and Administrative Tasks:

• Continuous management of administrative tasks (documentation, data entry, reporting).

• Invoice tracking, expense validation, and coordination with the Accounting department.

• CRM updates and internal systems maintenance.

• HR support, onboarding documentation, and internal processes.

• Operational tasks to absorb executive workload.