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Iago Adam MesquitaIA

Iago Adam Mesquita

Training Administrative Assistant/Coordinator

€180/day
Bordeaux, FR
8-15 years
Training Administrative Management
OPCO File Tracking / Simple Invoicing
Quality Monitoring (indicators, reporting)
Support to Pedagogical and Administrative Team
Learner Follow-up (enrollment → end of program)

Average response time: 1 hour

Freelancer profile translated to English.
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About Iago

A professional in the training sector for over 7 years, I support training organizations and schools in the administrative follow-up of their activities: management and follow-up of learner files, preparation of documents, invoicing and payment tracking, as well as relations with OPCOs for coverage and compliance checks. I also intervene to structure or strengthen your Qualiopi processes to secure your actions, optimize your workflows, and ensure reliable and compliant administrative organization.

  • French

    Native or bilingual

Can work on-site
Bordeaux (up to 50km)

Experience

  • FERRANDI Paris Campus de Bordeaux
    RECRUITMENT AND COMMERCIAL DEVELOPMENT OFFICER
    EDUCATION AND E-LEARNING
    May 2024 - Today (2 years and 1 month)
    Bordeaux, France
    Candidate management:
    - Organization and follow-up of interviews
    - Student integration and file management
    - Participation in trade shows and events for training marketing
    - Monitoring of enrollment numbers in coordination with the finance department

    Continuing Education:
    - Administrative and contractual management (quotes, agreements, coverage agreements)
    - Contact person for collective actions and certification monitoring
    - Planning of training sessions in coordination with trainers
    - Organization of session openings and closings
    - Monitoring of quality indicators and reporting
    Training Administrative Management Quality Monitoring (indicators, reporting) Support to Pedagogical and Administrative Team Marketing Strategy Recruitment
  • Ferrandi Paris Campus de Bordeaux
    Pedagogical Assistant
    EDUCATION AND E-LEARNING
    May 2024 - Today (2 years and 1 month)
    Bordeaux, France
    Pedagogical Administration for Degree Programs:
    • Understanding and implementing FERRANDI's various processes
    • Management of student and apprentice schooling
    • Management of grades, absences, and report cards
    • Responding to requests from various stakeholders: learners, parents, trainers, external organizations.
    • Ensuring pedagogical management (organization of pedagogical meetings, minutes, internship agreements...)
    • Drafting documents in compliance with training service requirements (letters, reports, activity reports, surveys...)
    • Monitoring and verifying application and funding files.

    Pedagogical Administration for Continuing Education:
    • Responding to requests from various stakeholders: trainees, trainers, external organizations.
    • Preparation of training courses: Creation of inter-company/intra-company groups, registration of trainees in the ERP, creation of funding, editing all necessary documents for the delivery of continuing education courses in accordance with requirements.
    • Implementation of training: ensuring reception at the start of training, managing logistical support
    • Closing of training courses: ensuring the closure of training sessions, administering end-of-training evaluations, editing end-of-training documents, liaison with the finance department for invoicing
    Training Administrative Management OPCO File Tracking / Simple Invoicing Support to Pedagogical and Administrative Team Marketing Strategy Recruitment
  • Aptitudes 21
    LONG/CONTINUING EDUCATION ASSISTANT
    EDUCATION AND E-LEARNING
    December 2017 - April 2024 (6 years and 4 months)
    Bordeaux, France
    Processing information for administrative follow-up of training services
    Organizing work and logistics for training services
    Welcoming, informing, and following up with various stakeholders
    Serving as the interface between management and stakeholders
    Organizing the storage and traceability of information
    Participating in the coordination and monitoring of a project, a validation session
    Developing the skills development plan for employees and trainers
    Planning and optimizing the implementation of inter- and intra-company training
    Monitoring and declaring learner attendance/absences to funders
    Training Administrative Management Organization and Planning Executive Assistant OPCO Relations Office Automation
Check out Iago's experience

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Education

  • PROFESSIONAL LICENSE IN BUSINESS TOURISM, FESTIVAL AND TERRITORIES
    2015-2016|University of Perpignan
    LICENCE PROFESSIONNELLE TOURISME D'AFFAIRES, F ESTIVALIER ET TERRITOIRES
  • BTS TOURISM
    2013-2015|Léon Blum High School, Perpignan
    BTS TOURISME

Skill set

Ypareo
Office Tools

Categories