Hugo Lemonnier

As an executive secretary, I play a central role in the daily operations of the company by taking charge of all administrative, HR, and internal logistics management. A key support for management, I coordinate, organize, and secure the activities essential for the smooth running of the structure.

Administratively, I manage file follow-up, document drafting and formatting, meeting and travel planning, and information flow between departments. I ensure compliance with procedures and deadlines while guaranteeing a fluid and structured work environment.

In terms of Human Resources, I handle the complete follow-up of employees: contract management, onboarding, absence and leave tracking, HR file preparation, updating mandatory registers, interface with external organizations, and participation in payroll monitoring. I am also a trusted point of contact for the teams on a daily basis.

I am also responsible for premises and stock management: organizing maintenance, managing supplies, tracking orders, optimizing equipment, and coordinating with service providers. I anticipate internal needs to ensure a functional and pleasant work environment.

Versatile, rigorous, and autonomous, I hold a strategic position that requires organizational skills, discretion, responsiveness, and the ability to manage multiple priorities simultaneously.

As a freelance administrative manager for the sole proprietorship AR.Architecture, I handle all tasks related to the creation, administrative management, and operational follow-up of the business. I support the company's development by ensuring reliable, structured, and legally compliant organization.

I am responsible for setting up and managing administrative processes: drafting and monitoring official documents, managing correspondence, digital archiving, preparing client files, and organizing communications. I ensure that the administration remains clear, optimized, and adapted to the specific needs of the architectural business.

I also oversee accounting and legal obligations specific to the sole proprietorship status: invoice management, payment tracking, monthly or quarterly declarations, updating registers, and effective coordination with external partners when necessary.

On a daily basis, I provide cross-functional support, allowing AR.Architecture to focus entirely on its core business. Through a rigorous, autonomous, and proactive approach, I guarantee smooth, professional, and sustainable management of all the company's administrative aspects.

As part of my HR Assistant mission at Synergie Family, I was tasked with a major reorganization of administrative processes and the structuring of the Human Resources department. My role involved analyzing existing practices, identifying areas for improvement, and implementing optimized tools and procedures to enhance operational efficiency.

I participated in the redesign of administrative workflows, particularly by standardizing documents, simplifying approval processes, and improving information flow between teams. This work helped to streamline internal communications and ensure better traceability.

On the HR front, I contributed to the implementation of clearer and more reliable procedures: organizing personnel files, structuring the tracking of absences and contracts, optimizing internal tools, and participating in the creation of resources to facilitate the daily work of the department. I also supported the team in adopting these new practices, ensuring their understanding and effective appropriation.

This mission, with a strong organizational component, allowed me to apply my skills in administrative management, process structuring, and change management, while actively contributing to the professionalization of Synergie Family's HR department.