Henrique Santos

Sole internal accounting contact — direct coordination with the external accountant for annual closings and tax returns. Full maintenance of general, subsidiary, and analytical accounting: data entry, control, and justification of all accounting entries

– Management of customer accounts: invoicing, reconciliation, monitoring of outstanding amounts, and amicable reminders, management of commercial disputes

– Management of supplier accounts: invoice validation, payments, verification of contractual terms, and reconciliation with delivery notes

– Daily cash flow monitoring, bank reconciliations, and management of multi-currency transactions (EUR, USD, CNY) across several bank accounts

– Preparation and electronic submission of monthly VAT returns (CA3): VAT collected, deductible VAT, adjustments, and intra-community transactions

– Preparation of monthly and annual closing entries: unpaid expenses, accrued expenses, prepaid expenses, accrued income, depreciation, and provisions for paid leave

– Preparation of monthly reporting: financial dashboards, analysis of budget variances, and summaries submitted to management

– Complete payroll management: collection of variable data, payslip preparation, mandatory social declarations (DSN) to URSSAF and pension funds

– Preparation of audit files: justification of balance sheet and income statement accounts, coordination with the accountant for annual accounts

– Identification of €9,500 in VAT savings by correcting deduction errors; regularization of €451 for undelivered goods and resolution of an accounting dispute pending for over a year

National ready-to-wear brand with a network of several hundred stores in France and internationally. Management of a monthly flow of approximately 1,000 supplier invoices in a multi-entity and multi-currency environment, in close collaboration with the purchasing, logistics, and finance departments.

– Reception, compliance check, and recording of supplier invoices in the accounting system — approximately 1,000 invoices processed monthly with a double-check process to minimize data entry errors

– Systematic verification of invoice compliance with purchase orders, delivery notes, and negotiated commercial terms — reporting of any non-compliance to the purchasing and logistics teams

– Complete management of supplier payment terms: monitoring of contractual due dates (30 days, 45 days, 60 days), anticipation of cash flow tensions, and prioritization of payments according to commercial agreements

– Preparation and execution of supplier payments: SEPA and international bank transfers, checks, bills of exchange — in strict compliance with legal payment deadlines (Loi LME)

– Regular bank reconciliations and reconciliation of supplier balances with statements received — proactive identification and correction of discrepancies

– Management of abnormal credit and debit balances: analysis of causes, accounting regularization, and implementation of preventive procedures

– Identification, analysis, and resolution of supplier disputes: invoicing errors, non-compliance, omissions, credit notes — direct communication with supplier contacts for rapid resolution

– Entry and maintenance of the supplier database: bank details (RIB/IBAN), payment terms, contacts, and contractual data

Independent accounting firm — management of a diversified portfolio of VSE/SME clients in the retail, services, craft, and liberal professions sectors. First professional experience in a multi-client environment with direct responsibility for a client portfolio from the start.

– Monthly maintenance of general accounting for a multi-client portfolio: recording and checking of accounting documents (purchases, sales, bank, cash), reconciliation of third-party accounts, and justification of balances

– Preparation and electronic submission of monthly and quarterly VAT returns for the entire portfolio, in strict compliance with the legal deadlines for electronic filing with the DGFiP

– Entry of payroll journal entries and reconciliation of social charges with declarations submitted by social organizations — coordination with the firm's payroll managers

– Preparation of annual closing elements: collection and organization of supporting documents, preliminary inventory work, verification of depreciation and provisions to facilitate the work of associated accountants

– Filing, physical and digital archiving of client files according to the firm's procedures — maintaining complete traceability of tax and accounting documents in compliance with legal retention obligations

– Direct client relations for monthly collection of accounting documents, answering common administrative management questions, and directing clients to accountants for complex issues