Freelancer profile translated to English.
Back to original languageAbout Helene
Independent Executive Assistant, I support managers, entrepreneurs, and small organizations in managing their administrative tasks, documents, and case follow-ups.
With over 20 years of experience, I can undertake one-off or regular assignments; administrative management, document organization, preparation of materials, administrative follow-up, reporting, and dashboards.
Accustomed to working in demanding environments, I favor a simple, pragmatic, and operational approach.
Mainly remote interventions, with the possibility of occasional meetings depending on the location and mission needs.
French
Native or bilingual
English
Fluent
Spanish
Conversational
Remote only
Primarily works remotely
Experience
- Assistante indépendante, support administratif et organisationnelIndependent Executive AssistantAugust 2024 - June 2026 (1 year and 10 months)Paris, FranceSupport for entrepreneurial projects and implementation of administrative management tools.Key achievements:
- Document organization and structuring;
- Creation of tracking sheets and steering tools;
- Preparation of administrative files and materials;
- Coordination and follow-up of project-related activities;
- Documentary research and preliminary studies.
- ecosystemExecutive AssistantENVIRONMENTALOctober 2023 - July 2024 (9 months)Paris, FranceSupport to management in an institutional and regulatory environment, with responsibilities in administrative management, file preparation, and activity monitoring.Key contributions:
- Preparation and follow-up of files for management
- Organization of meetings and coordination of exchanges with stakeholders
- Preparation of documents and materials for working groups
- Administrative and budgetary monitoring of certain files
- Structuring and updating tracking tools under SAP CRM
- Bureau VeritasExecutive AssistantCONSULTING AND AUDITSJanuary 2002 - December 2022 (20 years and 11 months)Paris, FranceOver twenty years at Bureau Veritas, I held several support positions for management and technical teams in various departments. These experiences led me to work on information organization, data analysis, project coordination, operational support to management, as well as organizing international professional events and preparing communication materials.Information Organization and Structuring
- Mapping of global services to clarify offerings and facilitate activity steering
- Structuring and classification of large volumes of technical documents
- Organization and dissemination of information via SharePoint and collaborative tools
Data Analysis and Management- Extraction and consolidation of data from offshore technical reports
- Preparation of analyses for the development of an annual claims report
- Creation of tracking and reporting tools in Excel
Coordination and Management Support- Preparation and structuring of files for management committees
- Organization of meetings and coordination between international teams
- Project follow-up and information flow
Communication and Coordination of International Projects and Events- Organization of annual seminars and internal events
- Coordination of participation in international trade shows (up to 15 events per year)
- Management of relationships with suppliers, organizers, and internal teams
- Logistics management for events (planning, materials, overall coordination)
- Development and monitoring of dedicated budgets (up to €1 million)
- Preparation of communication materials and associated presentations
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Education
- BTS Executive AssistantLycée Albert de Mun2001BTS Assistante de Direction
- Literary Baccalaureate1996Baccalauréat Littéraire