Freelancer profile translated to English.
Back to original languageAbout Hajar
Experienced Office Manager, I specialize in organization and administrative management for companies. Rigorous and proactive, I coordinate daily operations, optimize internal processes, and create automated tools that facilitate task tracking and information management. Proficient in digital tools and management software, I can manage various projects, from operational organization to accounting preparation, including the implementation of practical time-saving solutions. Curious and pragmatic, I focus on improving the overall functioning of the company and providing concrete support to my clients.
French
Native or bilingual
English
Conversational
Can work on-site
Paris (up to 50km)
Experience
- AIDEVIGE BACK OFFICEAdministrative and Accounting AssistantCONSULTING AND AUDITSSeptember 2019 - May 2022 (2 years and 8 months)Annecy, FranceAdministrative Management:- Handling phone and in-person reception- Processing incoming and outgoing mail- Drafting, formatting, and tracking administrative documents- Filing, paper and digital archiving- Managing schedules and organizing meetings- Liaison between internal departments and external contacts- Tracking contracts (clients, suppliers, service providers)- Updating databases and tracking spreadsheetsAccounting Management:- Entering and checking supplier and client invoices- Tracking payments, client follow-ups, and account reconciliation- Preparing accounting elements for the accounting firm- Tracking expense reports- Tracking purchase orders and reconciling invoices/orders- Participating in monthly closings (pre-accounting)Team Animation & Cohesion:- Organizing internal events: breakfasts, team lunches, after-work drinks, birthdays, farewell parties- Participating in internal life and strengthening team cohesion- Logistical coordination of internal highlights (meetings, seminars, team days)
- AGILYAdministrative and Financial ManagerDIGITAL AND ITMay 2022 - July 2023 (1 year and 2 months)Paris, FranceAdministrative & Financial Management:- Overseeing daily administrative and financial management- Tracking client and supplier invoicing- Checking and approving expenses- Monitoring payments and following up if necessary- Preparing accounting elements for the accountant- Budget monitoring and reporting to management- Updating dashboards (Excel / internal tools)Human Resources:- Managing and tracking meal vouchers (TR)- Monitoring absences, leave, and sick days- Updating personnel files- Preparing payslips- Administrative follow-up of employee arrivals and departures- Administrative support for routine HR obligationsOrganization & Processes:- Structuring and improving administrative processes- Implementing and monitoring internal procedures- Coordinating with external service providers (accountant, suppliers, general services)- Ensuring compliance with basic administrative and legal obligationsQuality of Work Life and Activities:- Contributing to the Quality of Work Life and employee well-being- Improving the work environment and daily conditions- Managing spaces, equipment, and general services- Organizing internal workshops and collaborative meetings- Implementing team-building activities and team events- Animating internal life and strengthening team cohesion- Supporting internal communicationOnboarding & Offboarding:- Organizing and coordinating onboardings and offboardings:- Preparing arrivals and departures (equipment, access, documents)- Point of contact for the integration of new employees- Contributing to a smooth and high-quality employee experience
- SP OFFICE DIFFUSIONAdministrative and Financial Director / Office ManagerRETAIL (SMALL BUSINESS)October 2023 - November 2024 (1 year and 1 month)Paris, FranceAdministrative & Financial Management:- Overseeing daily administrative and financial management- Tracking client and supplier invoicing- Checking and approving expenses- Monitoring payments and following up if necessary- Preparing accounting elements for the accountant- Budget monitoring and reporting to management- Updating dashboards (Excel / internal tools)Human Resources:- Managing and tracking meal vouchers (TR)- Monitoring absences, leave, and sick days- Updating personnel files- Preparing payslips- Administrative follow-up of employee arrivals and departures- Administrative support for routine HR obligationsOrganization & Processes:- Structuring and improving administrative processes- Implementing and monitoring internal procedures- Coordinating with external service providers (accountant, suppliers, general services)- Ensuring compliance with basic administrative and legal obligationsQuality of Work Life and Activities:- Contributing to the Quality of Work Life and employee well-being- Improving the work environment and daily conditions- Managing spaces, equipment, and general services- Animating internal life and strengthening team cohesion- Supporting internal communicationOnboarding & Offboarding:- Organizing and coordinating onboardings and offboardings:- Preparing arrivals and departures (equipment, access, documents)- Point of contact for the integration of new employees- Contributing to a smooth and high-quality employee experience
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Education
- BTS Accounting and ManagementLycée Gabriel Fauré2019
- Baccalaureate in Business and Management (Financial Management option)Lycée Charles Baudelaire2017