Freelancer profile translated to English.
Back to original languageAbout Gwendoline
Independent administrative assistant, 15 years of experience in administrative management, purchasing, and activity coordination, with organizations of various sizes and sectors.
Organized, rigorous, and responsive, I support companies, self-employed individuals, and liberal professions in their daily management: administrative follow-up, purchasing and sales management, supplier relations, accounting support, executive assistance, and HR support.
Trained in management control and responsible purchasing, I quickly adapt to any work environment.
My role: to simplify your organization, make your processes reliable, and allow you to focus on your core business.
Available to discuss your needs or directly on my website:
French
Native or bilingual
English
Basic
Spanish
Basic
Can work on-site
Bordeaux (up to 50km), Artigues-près-Bordeaux (up to 50km), Barbezieux-Saint-Hilaire (up to 50km), Angoulême (up to 50km), Libourne (up to 50km)
Experience
- A2M PROXIMETALPurchasing Manager / Executive & HR AssistantCIVIL ENGINEERINGJuly 2013 - Today (12 years and 11 months)St.-Aubin-de-Blaye, FrancePurchasing Manager:🔸 Service provider research, price negotiation, offer and budget analysis🔸 Supplier monitoring, meetings, evaluation🔸 Supplier procurement (raw materials, transport, rentals, tools, etc.), delivery tracking🔸 Accounting entry (purchase invoices, filing, reconciliations)🔸 Contract monitoring, deadlines, follow-ups, cancellations, disputes🔸 Waste monitoring🔸 Vehicle fleet monitoring (maintenance, appointments...)🔸 Regulatory compliance monitoring🔸 QSE, CSR referent, Management Committee member, process pilotExecutive & HR Assistant:🔸 Drafting and formatting correspondence🔸 Document entry and updates🔸 Management of incoming/outgoing emails, digital archiving🔸 Telephone reception (screening, messages, scheduling)🔸 Management of executive agenda, scheduling appointments, meetings, and travel🔸 Drafting minutes and presentations🔸 Monitoring of confidential HR files (medical visits, contracts, paid leave, work accidents, occupational illnesses...)🔸 Temporary staff managementSales & Accounting Management Assistant:🔸 Quote drafting🔸 Client invoicing, payment tracking, follow-up🔸 Payroll preparation (timekeeping, variable payroll table...)IT Referent:🔸 Office support: Word, Excel, email, collaborative tools🔸 User access management (accounts, passwords, organization)🔸 Assistance in setting up backups and digital archiving🔸 Shared file organization (Drive, SharePoint, etc.)🔸 Cybersecurity awareness (basic best practices)🔸 Coordination with external IT providers🔸 Telephone system management
- A2M PROXIMETALBTS Management Assistant for SMEs/VSEsCIVIL ENGINEERINGSeptember 2011 - August 2013 (1 year and 11 months)St.-Aubin-de-Blaye, France🔸Secretarial management, telephone reception, mail, email, scheduling, drafting correspondence and minutes, filing, tracking, archiving🔸Temporary staff management🔸Quote and tender management🔸Client invoicing and payment tracking, follow-ups🔸Accounting preparation (entry, filing, reconciliations)🔸HR file monitoring (medical visits, workplace safety, leave funds, work accidents, occupational illnesses...)🔸Payroll preparation (timekeeping, variable payroll table…)
- Boulangerie Maison LaurentBEP Sales and Marketing and BAC CommerceRETAIL (SMALL BUSINESS)September 2007 - August 2011 (3 years and 11 months)Saint-Seurin-de-Cursac, France🔸Order preparation, sales, cashier🔸Shelf stocking, inventory, order placement🔸Bread baking, seasonal preparation🔸Customer reception and advice
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Education
- Management Control TrainingGreta-CFA Aquitaine de Bordeaux (33)2024Formation contrôle de gestion
- Responsible Purchasing Support ProgramCCI BordeauxParcours d' accompagnement aux Achats Responsables