Guillemette De Malglaive

● Management Support:

Managing the CEO's calendar and organizing meetings, Assisting in the preparation of business appointments, Coordinating the ecosystem between the CEO, the team, and clients, partners, prospects: organizing lunches, managing Christmas gifts, optimizing travel to ensure meetings,

● Accounting Support:

Tracking expense reports (verification and transmission) tracking and updating commercial support Dashboards (commercial proposals, NDAs, tenders...)

● HR Support:

preparation, verification of payroll elements, leave tracking, onboarding/offboarding, maintaining personnel files: administrative information, documents, health insurance, occupational health, recruitment, interviews, Tracking administrative files (works / legal / contracts…)

● Administrative Support:

ordering consumables/supplies, stock tracking and relationship with general service providers… organizing internal events/seminars

● Team Support:

booking train, plane and hotel tickets, taxis, managing logistics

● Accounting Support: treasury management, invoicing tracking, supplier management

● Human Resources Support: employee management (employment contract preparation ..) salary management (leave tracking, salary payment, expense report management..)

● General Services Support: managing relationships with third-party service providers in the premises, managing consumables..

● Customer Service Support: tracking customer accounts and unpaid debt collection

● Administrative and Commercial Support:

managing internal administration and assisting in the creation and binding of commercial materials..welcoming clients, candidates, visitors, receiving and sorting mail and packages, Managing phone calls Managing the meeting room schedule, Managing entry badges, business cards...

● Logistics and Purchasing Support:

Organizing travel for consultants and management (transport, hotels..), organizing client meetings: booking rooms, restaurants, and catered meals. Organizing internal events: Seminars, Christmas party…managing general services and coordinating the logistical aspects of the premises, managing relationships with third-party service providers in the premises, managing consumables..

● Accounting and Human Resources Support:

tracking and payment of expense reports, invoicing tracking, managing the interface with the Accountant, Lawyer, Auditor for account closing, setting up financial and budgetary reporting tables, making appointments for management, onboarding new employees, managing leave, tracking and organizing medical visits, preparing employment contracts…

● IT Communication and Marketing Support:

managing the website (back-end code and article publication) managing communication materials (flyers, banners, pop-up stands) for Fairs/exhibitions, organizing communication events, tracking and installing IT equipment...