Freelancer profile translated to English.

Description

Hello and welcome to my profile!

I am an experienced, bilingual French-English Office Manager with 4 years of corporate experience. I have developed strong skills in:

✅ Executive Assistance:

• Complex agenda management (multi-time zones)

• Meeting organization (preparation, minutes, follow-up)

• Professional PowerPoint presentation preparation

• Drafting and proofreading administrative and commercial documents in French and English

✅ Office & Administrative Support:

• Professional formatting of Word, PDF, and PowerPoint documents

• Creation of Excel spreadsheets (simple reporting, pivot tables)

• Digital file filing and organization (OneDrive, Google Drive)

• Preparation of quotes, invoices, expense reports

✅ Event Organization:

• Logistics coordination for seminars, conferences, meetings

• Sourcing and managing service providers (caterers, venues, technicians)

• Registration management and event communication

• Event budget tracking

• Creation of schedules and timelines

What characterizes me:

• Excellent organization and rigor

• Attention to detail and absolute discretion

• Proficiency in Microsoft 365, Google Workspace, and video conferencing tools

• Bilingual French-English, comfortable with international projects

I offer my services exclusively remotely, in the evenings and on weekends, to adapt to your needs without disrupting your daily activities.

Indicative rate: starting from €25/hour, adjustable according to the mission.

Do not hesitate to contact me to discuss your needs. I will be delighted to contribute to the success of your projects!

Languages

French
Native or bilingual
English
Fluent
Spanish
Conversational

Workplace preferences

Remote only

Primarily works remotely

TheFork
Lead Office Experience Coordinator
February 2025 - Today (1 year and 4 months)
-Creation, planning, and organization of corporate events
- Management of insurance and claims
- Fleet management (cars)
- Fleet management (phones)
- Egencia travel manager and approver
- Budget management
- Invoice tracking
- General services administration and management
- Vendor and supplier management
- Tracking of event reporting and KPIs
Ailancy
Office Manager
CONSULTING AND AUDITS
February 2023 - February 2025 (2 years)
Paris, France
-Plan and manage the schedule of the General Secretary and management
-Procurement management: office supplies, consumables
-Claims and insurance management
-Welcome new employees and service providers: account opening
email/IT accounts, security access/badges, and transmission of security instructions and internal regulations
-Coordinate invoice tracking with the finance department
-Manage reception (in-person and phone) and mail
-Assist in steering CSR projects
-Participate in event organization: lunches, seminars, parties, etc.
-Ensure premises management: cleanliness, security, etc.
-Ensure IT onboarding and offboarding of employees
-Ensure tracking of IT stocks and licenses
-Ensure tracking of service providers and general services
Organization Microsoft Office Administrative Support Invoicing
The Oval Office
Assistant Office Manager
CONSULTING AND AUDITS
October 2021 - November 2022 (1 year and 1 month)
Paris, France
Missions: Administrative and accounting assistance, execution of onboarding and offboarding, management of recruitment advertisements, management of corporate social life, tracking of service provider contracts, insurance management, management of office supplies and consumables, travel organization and management, switchboard and mail management, general services management, subletting management, optimization of working conditions, training plan management.
Digital Communication Empathetic Kindness Well-being at Work Dynamic