Freelancer profile translated to English.
Back to original languageAbout Frédérique
Administrative Virtual Assistant and training assistant, I support the leaders of VSEs/SMEs, entrepreneurs, independent trainers, and training organizations.
You manage everything, and that prevents you from focusing on developing your business?
I support you to free up your time so you can generate more revenue than my services cost you.
As a responsive, professional, and rigorous collaborator, I am by your side in managing and organizing your business so you can manage your priorities.
I work with leaders across France to relieve you daily or for a specific need. I also work in person (Strasbourg and within 100km).
Administrative & Pre-accounting Support
- Filing and organizing your documents
- Tracking invoices and payments, follow-ups, dashboards
- Creating materials (newsletters, job descriptions, ...)
- Automation
Training / Qualiopi
- Training management (regulatory or degree-awarding)
- Updating educational materials
- Monitoring OPCO funding
- Support for Qualiopi certification
Health and Safety / H&S
- Implementing internal procedures
- Creating a single document
- Support for the MASE approach
- Monitoring indicators
Human Resources
- Personnel monitoring (files, contracts, absences, ...)
- Time entry and preparation of payroll variables
- Recruitment and Onboarding
Commercial Support
- Entry of quotes and invoices
- CRM management
- Internal and external communication
📩Contact me to discuss your project!
French
Native or bilingual
English
Basic
Remote only
Primarily works remotely
Experience
- Frédérique HAUSS EI - Reactiv'ProTraining Assistant & Administrative Virtual AssistantCONSULTING AND AUDITSJuly 2025 - Today (1 year and 1 month)Strasbourg, FranceAs an administrative virtual assistant and training assistant, I support business leaders, training organizations, and independent trainers by lightening and simplifying their daily tasks, all with efficiency and responsiveness.📑Administrative & Pre-accounting Support- Administrative audit & organization- Document organization & filing- Document writing, correction, transcription- Accounting assistance: entry of documents, tracking of payments & invoices, client follow-ups, and bank reconciliations.- Automation- Archiving and reorganization🧠Training & Qualiopi- NDA creation file- Training management (regulatory or degree-awarding): administrative, financial, logistical- Updating educational materials and programs- Monitoring OPCO funding files and reimbursement requests- Support for Qualiopi certification (implementation of Qualiopi quality approach, indicator monitoring, audits...)🦺 Health and Safety / H&S- Management of the H&S approach- Implementation of internal procedures- Material creation- Development of a single document- Support for the MASE approach- Monitoring of indicators👤Human Resources- Personnel administration (files, employment contracts, DPAE, medical visits, ...)- Absence and leave management- Time entry and preparation of payroll variables- Recruitment (ads, CV screening, sourcing, pre-qualification, interviews, briefing)🤝Commercial Assistance- Entry of quotes & invoices, dashboards, commercial proposals- CRM setup & data updates- Setup of simple tools to gain efficiency & visibility (Calendly, Google profile)- Creation of social media pages (LinkedIn, Facebook, Instagram)- Internal & external communication
- Frédérique HAUSS EI - Reactiv'ProTraining Assistant & Administrative Virtual AssistantCONSULTING AND AUDITSJuly 2025 - Today (1 year and 1 month)Strasbourg, FranceServices provided to my clients:**Apprenticeship centers and training organizations**: Learner management (calls, attendance sheets, absence management, STUDEA files...), trainer invoices, OPCO invoice tracking, preparation and management of training files, telephone reception, filing, implementation of the QUALIOPI approach, preparation for certification.**Independent trainer**: BPF declaration**SMEs in the pruning sector**: creation of safety talk materials, newsletters, job descriptions, and position descriptions, as part of MASE certification.**SMEs in the industrial maintenance sector**: digitalization of MASE procedures and materials (MS Forms) and automation via PowerAutomate.**VSE in the lifting sector**: implementation of a single document (DUERP)**Temporary employment agency**: support for MASE certification preparation**Credit and insurance broker**: administrative management of agent files, creation of procedures**Real estate agency**: invoice entry, administrative management, bank statement tracking, VAT preparation, human resources**Marketing research institute**: administrative audit, various filing, invoice and payment tracking, unpaid debt collection, dashboard implementation, personnel administration (DPAE, scheduling medical visits, leave management, ...)**Insertion temporary employment agency**: training file, OPCO reimbursement, administrative assistance, personnel administration, onboarding of a new employee (legal, business software, placement in agency, payroll, invoicing, recruitment....)**Recruitment firm**: management of ads, pre-selection, sourcing, recruitment interviews, briefing**High school**: creation of a website for a sporting event
- AXIA INTERIMAgency ManagerHUMAN RESOURCESMarch 2015 - May 2025 (10 years and 2 months)Strasbourg, FranceResponsibilities:- Overall management of 80 temporary workers daily (employment contracts, payroll, recruitment)- Administrative management of the entire agency (invoicing, commercial offers, dashboards, reports, ...)- Team management- Implementation of the CSR approach with headquarters (assessment, action plans, agency audits)- Organization and facilitation of working groups (MASE, innovation, …)Key achievements:- Obtaining the ECOVADIS label- Implementation of a program on disability and inclusion- Implementation of group procedures- Management of MASE certification.
Reviews
Laetitia
Laetitia Maarek - Laetitia Maarek
Reviewed on 12/5/2025
Frédérique transformed my administrative management: optimized processes, effective tools, and considerable time savings. Her responsiveness and professionalism allowed me to focus on developing my business. I recommend her without hesitation!
M
Mathieu
HEMMERLE Mathieu
Reviewed on 10/15/2025
Working with Frédérique is a real relief!
I was overwhelmed by daily paperwork. She took everything back with calm, efficiency, and great cheerfulness.
She also suggested new solutions to save me time.
I recommend 100%.
Recommendations
+1
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Education
- Law & European Studies DegreeFaculty of Law - Strasbourg2010
Certifications
- Create and manage a training organizationL'Forme2026
- Conduct a micro-business creation projectL'Forme - CréActifs2025