Freelancer profile translated to English.

Description

Freelance Office Manager | Outsourced CFO | Administrative, HR & Financial Management | Executive Support

With over 10 years of experience, I support startups, SMEs, and executives in structuring, optimizing, and managing their internal organization.

As a true operational right-hand person, I step in to streamline your daily operations, secure your processes, and save you valuable time.

My Expertise

🔹Office Management & Structuring

Implementation and optimization of processes

Internal organization & team coordination

Prioritization & workflow improvement

🔹Administrative & HR Management

Contracts, onboarding, HR follow-up

Vendor & supplier management

Administrative structuring

🔹Outsourced CFO & Pre-accounting

Financial monitoring & expense management

Invoicing, reconciliations, cash flow monitoring

Liaison with accountant

🔹Executive Support

Calendar management & prioritization

Coordination of strategic initiatives

Operational decision-making support

🔹Project & Event Management

Organization of internal/external events

Cross-functional project management

Logistical coordination

Experience

+10 years of experience in demanding environments
Investment funds, biotech, deeptech, startups
Former BlackLine France (Workplace Manager)
Former Boyden France (Office Manager / Executive Assistant)

What I Bring Specifically

✔ Immediate time savings for executives

✔ Clear and structured organization

✔ Reliable and efficient processes

✔ Single point of contact, autonomous and proactive

✔ Adaptability to high-growth environments

**Goal**: To help you structure your organization to gain efficiency, peace of mind, and performance.

Industry field of expertise

Languages

French
Native or bilingual
English
Native or bilingual

Workplace preferences

Remote only

Primarily works remotely

Hivest Capital Partners
Senior Office Manager
November 2024 - September 2025 (10 months)
• Office & General Services Management: Responsible for premises management, security, cleanliness, supplies, IT equipment, supplier contracts, cost optimization, and tracking technical intervention requests or works.
• HR Management & Personnel Administration: Management of employee administrative aspects (contracts, leave, absences), onboarding and offboarding processes, payroll, and relations with interns. Implementation of HR projects, such as creating an employee representative committee or a health plan for employees abroad.
• Administrative, Accounting & Legal Management: Ensures compliance with administrative and accounting obligations, including invoice management, expense reports, bank reconciliation, reporting, and responding to financial requests, as well as litigation follow-up with a law firm.
• Management & Coordination: Continuous improvement of internal processes, supervision of Office Manager assistants, and support for executives' specific needs.
• Event Organization: Planning and coordination of events (seminars abroad, parties, team building) contributing to strengthening corporate culture and team cohesion.
Administrative Management Event Organization Human Resources Management
Marble
Office Manager - Executive's Right-Hand
ENVIRONMENTAL
July 2024 - October 2024 (4 months)
Paris, France
Administration: Vendor management, Support with VISA/immigration files for employees and/or freelancers.
Finance: Monitoring reconciliations in Pennylane, Sales Administration (issuing invoices, sending, reconciling, chasing overdue payments), Supplier payments (Qonto).
Human Resources: Personnel administration (file management: leave/absences, health insurance, training, occupational health...), Monthly payroll management (via Payfit), Implementation of a "benefits" program within the company, Management of employee and/or freelance onboarding/offboarding.
Human Resources Management Administrative Follow-up Financial Reporting Pre-accounting Moving
Kimialys
Office Manager and Executive Assistant (part-time for Beryl)
BIOTECH
November 2023 - September 2024 (10 months)
Paris, France
- Coordinate the execution of all tasks related to office operations.
- Take charge of General Services management and provide support for personnel administration, administrative, and/or accounting tasks.
- Act as the point of contact for the team and external partners.
- Manage payroll, timesheets in coordination with the team and the accounting firm.
- Manage client and supplier invoices.
- Organize company events (Monday breakfasts, team lunches, team building...)
Administrative Management Organization Customer Invoicing Human Resources Management Pre-accounting