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Fatna B.FB

Fatna B.

Project Assistant Administrative & Financial Support

€320/day
Levallois-Perret, FR
15+ years

Average response time: 1 hour

Freelancer profile translated to English.
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About Fatna

Independent project assistant, I support public organizations, associations, and companies in the administrative, financial, and organizational management of their projects, especially when compliance, deadlines, or funding stakes are high.

I provide operational support in:

checking and ensuring the compliance of files (invoices, supporting documents, agreements, auditable records),
administrative and financial project monitoring,
preparation and support for audits and controls (funders, donors, external audits),
invoicing, payment tracking, and schedule management,
preparation of tender responses (collection of administrative documents, file structuring, compliance),
liaising with institutional partners: local authorities, funders, auditors, accounting departments.

Experienced with high-stakes files (public funds, grants, funding calls, tenders, audits), I am recognized for my rigor, reliability, and ability to quickly structure information, even in complex or urgent contexts.

My approach is pragmatic and results-oriented:
👉 secure files,
👉 ensure process reliability,
👉 streamline communication,
👉 relieve operational teams,
👉 move projects forward frictionlessly.

I can work on a one-off mission or temporary support basis, remotely or in a hybrid model, with rapid adoption of existing tools and procedures.
  • French

    Native or bilingual

  • English

    Conversational

Can work on-site
Levallois-Perret (up to 50km)

Experience

  • FG Audit Conseil
    Founder – Administrative Consultant
    CONSULTING AND AUDITS
    February 2026 - Today (4 months)
    Levallois-Perret, France
    Administrative and organizational support for organizations (companies, associations, and training centers).
    Current experience within a training organization, managing training files and verifying necessary documents for funders (OPCO, CPF, etc.).
    Creation and management of training organization via (Formeo)
    Tender responses.
    Billing Administrative Management Tenders OPCO Relations Training
  • CIVIPOL
    Project Management Assistant
    PUBLIC SECTOR
    January 2023 - January 2026 (3 years)
    Paris, France
    ✓ Financial Management
    • - Assist the project manager with the administrative and financial aspects of the project:
    • - Perform a compliance check of supporting documents and invoices and ensure the proper functioning of the filing method,
    • - Prepare documents for signature, process payments with the accounting department
    • - Create purchase orders, receive them, prepare purchase invoices for validation in the ERP,
    • - In close collaboration with the project manager, support the organization of project audits.
    • - Ensure proper management of the project budget in the ERP, track expenses, record all data required by the ERP,
    • - Reconciliation and verification of supporting documents ✓ Support and assistance for expertise
    • - Support for contracting experts to be mobilized
    • - Monitor the delivery of deliverables and assist in the preparation of contractual administrative documents ✓ Mission abroad (Congo) for training the field team on various aspects concerning the financial part of the project.
    Administrative Management Customer Billing Audit Financial Analysis Project Management
  • ICPF
    Sales Administration Manager
    CONSULTING AND AUDITS
    September 2021 - December 2022 (1 year and 3 months)
    Levallois-Perret, France
    SALES ADMINISTRATION (ADV)
    • o E-commerce store management
    • o Quotes, orders, and invoicing
    • o Payment management, including royalties
    • o Chasing payments
    • o Cancellations
    • o Accounting
    • o Management of infrastructure and supplies (premises, IT, and telephony)
    • o Internal training management COMMUNICATION
    • o Create publications (social media presence)
    • o Participate in trade shows/events (representation)
    • o Conduct market watch
    • - SALES
    • o Contacts
    Customer Billing Administrative Management Training Sales Management Client Chasing

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Education

  • Bac Pro, Accounting
    EXEGO Formation
    2005
    Bac Pro, Comptabilité
  • CAP - BEP, Administrative and Secretarial Technical Assistant, General
    Lycée jean Moulin, Béziers
    1992
    CAP - BEP, Assistant administratif et techniques de secrétariat, général

Skill set

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