Freelancer profile translated to English.
Back to original languageAbout Estelle
Hello,
With over 15 years of experience as an Administrative Manager and Office Manager, I have had the opportunity to work in companies of all sizes and in very diverse sectors. This diversity has allowed me to acquire a global vision of administrative and financial management, as well as a great adaptability.
I now support companies in structuring and optimizing their administrative and financial management.
My goal: To save you time and efficiency by freeing you from administrative constraints, so you can focus on your core business.
My approach is both strategic and pragmatic: I ensure that administration is not a constraint but a lever for performance.
Thanks to my experience, I am quickly operational and efficient. I intervene in various missions such as administrative management, financial monitoring, HR support, and back-office optimization.
Do not hesitate to consult my profile and contact me for any information, I will be delighted to discuss with you.
See you soon!
Estelle
French
Native or bilingual
English
Native or bilingual
Remote only
Primarily works remotely
Experience
- SoptimaCo-founderOctober 2024 - Today (1 year and 8 months)Paris, FranceI help companies save time and efficiency by structuring and optimizing their administrative and financial management.
My expertise:
✅ **Back-office optimization**: personalized audit, process improvement, implementation of tools for smooth and efficient management.✅ **HR Management & Compliance**: onboarding, payroll, employee monitoring (leave, training, social benefits), legal compliance (internal regulations, DUERP, occupational health).✅ **Financial Management**: invoicing, bank reconciliations, overdue payment monitoring, supplier purchase management, reporting and cash flow monitoring.✅ **Sales Administration**: responding to tenders, quotes, processing requests, supporting sales teams.✅ **Office Management**: organizing events, managing premises (moves, renovations), sourcing service providers, deploying digital tools (Payfit, Pennylane, Lucca, etc.).✅Social Media CommunicationManaging LinkedIn page, simple video editing, newsletter setupWith a pragmatic approach and tailored solutions, I support companies towards more efficient, agile, and serene management. - ReacteevOffice ManagerJanuary 2024 - October 2024 (9 months)Paris, France
Administrative Management & Strategic Support
As a true operational pillar, I supported management in the daily running of the company, ensuring smooth and efficient organization.✅ **Financial Management**: monitoring and issuing client invoices, handling reminders, and coordinating with accounting.✅ **HR**: onboarding new employees, payroll management, employee monitoring, and annual reviews.✅ **Qualiopi Certification**: managing the certification process and validation.✅ **Premises Management**: coordinating service providers, optimizing workspaces, monitoring operational needs.✅ **Event Organization**: planning and implementing internal events to strengthen company culture.✅ **Right-hand to Management**: strategic liaison on administrative and operational matters to ensure fluidity and efficiency. - Institut de Recherche Technologique SystemXOffice ManagerMay 2021 - January 2024 (2 years and 8 months)Île-de-France, France
Management & Organization
✅Project Manager– Space Renovation (3,000 sqm): complete project supervision, from design to execution, in coordination with service providers and internal teams.✅ **Multi-site Administrative Management**: overseeing administration for 3 sites, liaising with local contacts to ensure smooth coordination.✅ **Budget Monitoring**: managing and analyzing the General Secretariat budget, preparing reports to optimize resources.✅ **Event Organization 🎉**: planning and implementing unifying initiatives to strengthen company culture.Office Manager | Executive Support & Coordination
✅Calendar Managementfor the CEO and Board Members: anticipating and optimizing schedules, organizing travel (flights, hotels).✅Board Meeting Management🏛️: preparing presentations and detailed reports, tracking strategic decisions, minutes.✅Management🤝: supervising and coordinating tasks to optimize the efficiency of the administrative department.
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Education
- BTS Assistant de Direction, Administrative AssistantFaculté des métiers d'Evry2009BTS Assistant de Direction, Assistanat de Direction
- Bachelor's Degree (Level II)IUT EVRY2010