Emilie D.

Within a company specializing in waterproofing, cladding, and roofing, I hold a key administrative and HR assistant position, with a cross-functional role between management, site teams, clients, and external partners.

I manage the company's administrative, financial, and contractual aspects: data entry and formatting of quotes, preparation and follow-up of customer invoices, supplier invoicing, payment tracking and reminders, preparation of accounting elements, and monitoring dashboards. I actively contribute to cash flow monitoring and the reliability of financial data.

I handle the complete management of public and private tenders, from the analysis of tender documents to the submission of applications: preparation of administrative documents (DC1, DC2, certificates), compliance with regulatory requirements, submissions on dedicated platforms, and follow-up of procedures, particularly via Chorus Pro.

I am also involved in site administration:

– site declarations,

– preparation and follow-up of accreditation files,

– management of subcontracting declarations,

– collection and verification of administrative documents (insurance, social and tax certificates),

– documentary follow-up in line with client and market requirements.

In terms of human resources, I manage employee administrative follow-up: employment contracts, preliminary employment declarations (DPAE), absence management, preparation of payroll variables, communication with accounting firms, social security organizations, and administrations.

As a daily interface between management, site teams, and external stakeholders, I actively participate in structuring processes, securing operations administratively, and ensuring the overall smooth functioning of the company in a demanding construction environment.

As a freelance administrative assistant, I supported EF RENOV, a company specializing in locksmithing and renovation work, in the daily management of its business and the structuring of its administrative organization.

I provided direct support to the director on all administrative and commercial tasks: data entry and formatting of quotes, preparation of customer invoices, payment tracking, follow-up, and organization of client files. I also managed supplier administration and prepared the necessary elements for accounting follow-up.

My role included the administrative management of construction sites: preparation and follow-up of files, centralization of technical and administrative documents, coordination with various stakeholders (clients, suppliers, partners), and monitoring of administrative obligations related to interventions.

In the context of a small artisanal structure, I helped streamline processes, ensure data reliability, and relieve the director of administrative burdens, allowing him to focus on operations and business development.

Accustomed to working independently, I quickly adapted to the company's methods, pace, and priorities, proposing a clear and efficient organization, suited to on-site realities and the needs of a human-sized structure.

This assignment allowed me to develop a pragmatic and versatile approach to administrative assistance in the artisanal and construction sectors.

At BST HOLDING, under the brand SAMPERS, a company specializing in waterproofing, I worked as an administrative assistant, with a mission focused on administrative management, operational follow-up, and support for management.

I was involved in the administrative and commercial management of the business: creation and formatting of quotes, invoicing, client payment tracking, follow-up, organization, and reliability of administrative files. I also participated in preparing the necessary elements for accounting and financial monitoring.

I managed the administrative follow-up of construction sites, in line with client and contracting authority requirements: file preparation, centralization of contractual and administrative documents, tracking of mandatory documents, and coordination with internal and external stakeholders.

My role also included supporting the structuring of administrative processes within a holding company context, to harmonize practices, secure procedures, and improve information flow between different entities.

As an interface between management, operational teams, and partners, I contributed to enhancing administrative reliability, responsiveness, and the overall efficiency of the organization.

This experience allowed me to develop a more transversal view of administration in the construction sector, integrating both operational constraints and the challenges of structuring a group.