Freelancer profile translated to English.
Back to original languageAbout Emilie
🎯 Event & Logistics Project Manager | Tour Leader | Registration Platform Management
With over 12 years of international experience (Europe, Asia, and the Middle East), I support agencies and companies in the operational and logistical management of their professional events: MICE, seminars, conventions, incentives, client trips, trade shows, corporate events...
Today, I offer my skills as a freelancer for targeted missions, remotely or on-site:
🛠️ Event Logistics & On-site Coordination : transfers, accommodation, reception, security, signage, catering, on-site management
🧭 Tour Leader / On-site Management : coordination of hotels, transport & transfers, VIP reception & protocol, supervision of on-site setups
💻 Registration Platform & Participant Management : database management, registration websites, WebApps, databases, accreditations, reporting
Organized, responsive, and versatile, I provide operational support or autonomous management to ensure the smooth running of your events, in France and internationally.
🌐 Trilingual (French, English, Spanish)
🚀 Mobility in France & International
📩 Need reliable operational support for your event? Let's talk!
English
Native or bilingual
French
Native or bilingual
Spanish
Fluent
Can work on-site
Bayonne (up to 50km), Toulouse (up to 20km), Nantes (up to 20km), Paris (up to 20km)
Experience
- FreelanceEvent Project Manager – Logistics, Registration & On-site CoordinationTRAVEL AND TOURISMSeptember 2018 - Today (7 years and 9 months)With over 12 years of international experience (Europe, Middle East & Asia), I support agencies and companies in the operational and logistical management of their professional events: seminars, conventions, incentives, client trips, trade shows, corporate events...Today, I offer my skills as a freelancer for targeted missions, remotely or on-site. My expertise:🚚 Event Logistics & Coordination
- Complete organization of on-site setups
- Transfers, accommodation, reception, signage, catering
- Vendor management & real-time problem-solving
- Drafting of Logistics Sheets, Roadbooks, Rooming Lists...
🧭 Tour Leader / On-site Management- Accompanying groups on events & corporate trips
- Coordination of on-site stakeholders (hotels, transporters, guides...)
- Management of participant satisfaction and operational efficiency
💻 Registration Platforms & Participant Management- Creation of registration websites & WebApps (forms, accreditations, emails, reporting)
- Cleaning & management of complex databases
- Tracking special requests, rooming lists, transfers
🎯Key Achievements*Seminars, Dinners & General Assemblies:Banijay, Berto, Bridgestone, Iveco, Lenovo, Seven2, UFF, Volvo, Vorwerk*Trade Shows:VivaTech, WISE Summit Qatar, One to One*Training:Alfa Romeo, Fiat, Mazda, Stellantis*Sports Events:Decathlon Village Olympics, Casa Ferrari 24h of Le Mans, Porsche Carrera Cup Asia, UEFAClients:Auditoire, Extreme Event, FinEvents, Mercator Ocean, Oreca, ØConnection, Pitch International, Publicis Live, S'Cape - Absolute RacingProject Manager, GT Asia and Porsche Carrera Cup Asia RacesSPORTSJune 2013 - March 2016 (2 years and 10 months)Zhuhai, ChinaSupervising the organization of GT Asia and Porsche Carrera Cup Asia races with the following main responsibilities:• Communicating with drivers, clients, and manufacturers (Bentley & Audi) to provide personalized service to each.• Coordinating and planning all arrangements for team members, including hotels, visas, flights, local travel & catering (for up to 40 people per race).• Managing logistics between events (handling shipping manifests & import/export issues, tracking container schedules).• Communicating with our drivers and assisting with official procedures and safety checks.• Creating, ordering, and distributing uniforms and accessories for the team and drivers.Ancillary tasks:• Organizing interviews and photo shoots with drivers, liaising with public relations agencies for media coverage.• Recruiting and managing models for each GT Asia race.• Managing sponsors and their VIPs, assisting with arranging activities for them.• Participating in the organization of the Audi R8 LMS Cup and Audi Driving Experiences.Events/Projects:Porsche Carrera Cup Asia 2013, 2014 & 2015 (China, Malaysia, South Korea, Japan, Singapore, Thailand)GT Asia 2013, 2014 & 2015 (China, Malaysia, South Korea, Japan)12h Malaysia Merdeka Endurance Race 2013 (Malaysia)Macau Grand Prix 2013 & 2014Gulf 12h 2014 (UAE - Abu Dhabi)
- Modena MotorsportsAdministrative ManagerSPORTSApril 2016 - November 2017 (1 year and 8 months)Zhuhai, ChinaSupervising race organization and administrative management of the team, with the following main responsibilities:• Developing the team internationally (Opening of 2 new bases, in France & Malaysia).• Supervising administrative procedures (contracts, insurance, registrations, etc.).• Arranging travel for the team & drivers.• Managing drivers and their VIP guests at events.• Preparing and managing team budgets, invoicing.• Coordinating & supervising various service providers & freelancers.• Managing social media, creating website design & managing its content.• Arranging logistics between races (Sea/Land/Air).• Managing purchasing and negotiating with suppliers.Events/Projects:Porsche Carrera Cup Asia 2016 & 2017 (Australia, China, Malaysia, Japan, Singapore, Thailand)Macau Grand Prix24H Series (Dubai, United Kingdom, Spain, Belgium & France)
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Education
- Master in International Business & ManagementIESEG, School of Management2013L'IESEG, membre de la Conférence des Grandes Ecoles, est dans le top 10 des écoles de commerce en France. Elle a une double accréditation : EQUIS & AACSB.