Elodie Guinet

Preparation and monitoring of quotes, invoices, and client reminders. Supplier management: orders, negotiations, delivery notes. Monitoring of construction site budgets and margins with the manager. Preparation of weekly team schedules. Logistics coordination: materials, supplies, subcontractors. Site monitoring in coordination with site managers or team leaders. Verification of timesheets, monitoring of leave and absences. Reception of clients and partners (in person and by phone). Follow-up of client complaints and specific requests. Participation in enhancing the company's image (website, social media, newsletters, etc.).

HR

Recruitment assistance: application screening, initial contact. Drafting employment contracts, monitoring trial periods, new employee declarations. Organizing training and monitoring certifications. Onboarding new employees, setup.

ADMINISTRATIVE MANAGEMENT

Ensuring daily communication between the manager, teams, and clients. Managing the executive's schedules, meetings, travel, and priorities. Drafting, proofreading, and formatting letters, reports, quotes, and minutes. Organizing tenders and administrative files. Monitoring certifications, insurance, and regulatory documents.

Email management, Phone switchboard. Supplier invoice monitoring and payment. Management of expense reports and accounting entry in QUICKBOOKS accounting software via external accounting firm, PURCHASES, monthly liaison with the accountant for balance sheet preparation. Monitoring of progress billing, pro rata, final acceptance certificates... Setup of bank guarantees, monitoring of retention money. Payroll, variable part for employees: Bonuses, overtime calculations, sales commissions, health insurance.. Check deposit, Bank reconciliation of transfers and account monitoring.

HR

Management of paid leave fund for employees via BTP. Setup of health insurance with or without spouse/family. Monitoring of medical visits. Management of sick leave, work accidents via NET ENTREPRISE. Management of training with OPCA reimbursement monitoring. Setup of welcome booklet. Collaboration with temporary employment agencies, contract setup and monitoring. Development of HR aspects, dematerialization of timesheets, payslips, etc...

Reconciliation of client payments and account clearing. Internal organization with partners. Creation of new clients and opening of assignments (SOCIAL, ACCOUNTING, or LEGAL). Client invoicing for SOCIAL, ACCOUNTING, or LEGAL services and setup of client direct debits via CEGID. Creation of internal group memos and information notices. Setup of client mandates for services (tax office, tax returns, JEDECLARE.COM and SEPA direct debit). Management of expense reports and accounting entry. Follow-up of unpaid invoices/Debt collection. Various administrative tasks. Email management, Switchboard, and Client reception. Setup of recruitment ads, CV screening.