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Description

Bilingual Office Manager English, Spanish & French, I would be delighted to assist you with the following:

Administrative: correspondence, document formatting, filing, archiving, mail tracking, agenda management, ...

HR Support: interviews, assistance with tracking employee arrivals and departures, recruitment assistance.

Accounting: invoicing, follow-up, bank reconciliation, budget, tracking spreadsheets.

Events: organization of internal events.

General Services: direct contact with suppliers, supplier contract monitoring, subscription management, logistics.

Proactive and autonomous, I quickly adapt to different work environments and teams.

I am open to various types of assignments and flexible with my availability, in order to best assist you with your needs, whether in person or remotely.

Daily rate for a Bilingual assignment €600

Daily rate for a Trilingual assignment €700

Looking forward to meeting you and collaborating together with joy and good humor.

Industry field of expertise

Languages

French
Native or bilingual
English
Fluent
Spanish
Native or bilingual

Workplace preferences

Can work on-site

Paris (up to 20km), Cergy (up to 10km), Poissy (up to 10km), Saint-Germain-en-Laye (up to 10km)

Deepip
Office Manager and People Operations
DIGITAL AND IT
October 2025 - February 2026 (4 months)
Paris, France
Admin - HR:
- Drafting employment contracts for teams based in France, the United States, and Canada
- Onboarding,
- HRIS update,
- Payroll processing,
- Personnel file management,
- Monitoring of medical visits,
- Absence tracking,
- Offboarding management,

Office Management:
- Process implementation
- Ensuring employees have everything they need to work in the best conditions (computers, coffee, clean office...)
- Point of contact with the facilities manager.
- Ensuring all invoices are sent to the Finance department,
- IT equipment management,
- Organization of internal events and implementation of office life,

Software used: Slack, Payfit, Hibob, Spendesk, Notion
Convention: Syntec
Sense of Organization Event Planning Project Management Administrative Management Payroll
Bat & Reshyn
Office Manager - Shared Time
March 2024 - October 2024 (7 months)
Houilles, France
- Client invoicing,
- Organization of the Administrative Department: setting up directories, filing, ...
- Assembling client files for each new project (mandatory documents),
- Collection and recovery of client & supplier invoices,
- Creation & management of subcontracting agreements,
- Expense report tracking,
- Liaison between the Accountant, HR, and the company,
- Proofreading articles before publication on the website,
- Work on both entities before full transition to the new company: Bat & ResHyn

Using Dolibarr, Pennylane, Google Suite
Invoicing and Debt Collection Filing and Archiving Bank Reconciliations Quotes and Invoices Expense Report
Sequantis LT
Office Manager - Part-Time (3 days per week)
January 2024 - July 2025 (1 year and 6 months)
Paris, France
- Handling the administrative tasks for the 3 company entities: Sequantis SAS, Sequantis Invest & Sequantis LT,
- Optimization and improvement of administrative processes,
- Client and supplier monitoring, invoicing, and payments,
- HR: leave tracking, employee lifecycle management (Onboarding / Offboarding): enrollment in mutual insurance, employment contracts, occupational health, meal vouchers…
- Transmission of variable payroll data to the accountant
- Cash flow monitoring,
- Participation in facilities management,
- Organization of internal and external events,

Syntec Convention, Google Suite, Excel, Mysilae
Microsoft Excel Budget Monitoring Invoicing Monthly Closing Annual Closing