Freelancer profile translated to English.
Back to original languageAbout Cynthia
I support leaders and teams in administrative management, operational coordination, and daily organization, with a structured, proactive, and human-centered approach.
Accustomed to working in startups, international environments, and large corporations, I help streamline operations, facilitate coordination, and provide a reliable framework for teams.
Key Expertise:
• Project Management & Operational Coordination
• Executive Assistance & Priority Management
• Office Management & Vendor Management
• Event Organization & Team Coordination
• Administrative Management & Operational Follow-up
• Fluent Communication in French and English
Through my experiences at APLO, Meero, COTY, and most recently as a freelancer at Suntory Global Spirits, I have developed the ability to thrive in demanding contexts where autonomy, rigor, and service orientation are essential.
Currently, alongside my work as a Gestalt Practitioner three days a week, I am looking to collaborate with a company on Wednesdays and Thursdays only, for a one-time or recurring mission.
Professional, warm, and efficient, I enjoy creating smoother, more serene work environments and helping teams save valuable time.
📩 Available to discuss your needs.
French
Native or bilingual
Portuguese
Conversational
Spanish
Conversational
English
Native or bilingual
Can work on-site
Paris (up to 50km), Toulouse (up to 10km)
Experience
- Suntory Global Spirits LTDFreelance Executive & Office SupportWINE AND SPIRITSMarch 2025 - February 2026 (11 months)Paris, France
- Executive support to the General Manager and French Leadership Team (calendar management and administrative follow-up)
- Coordination and organization of internal meetings (planning, logistics, follow-up)
- End-to-end organization of internal events for ~35 employees (afterworks, offsites, team gatherings)
- Office and stock management (supplies, ordering)
- Coordination and hosting of international teams’ visits (logistics, schedules, on-site support)
- Onboarding of new hires (welcome process, tools, office setup, coordination with internal teams)
- Day-to-day operational support ensuring smooth office and team operations
- AploOffice ManagerMay 2023 - February 2025 (1 year and 9 months)Paris, FranceOffice Operations:
- Oversee daily office operations, including maintenance, supplies, equipment, and facilities management.
- Develop and implement office policies, procedures, and guidelines to optimize efficiency and productivity.
- Coordinate with external vendors and service providers for office-related services. Administrative Support:
- Provide administrative assistance to the management team and other departments as needed.
- Manage calendars, schedule meetings, and coordinate travel arrangements.
- Handle incoming and outgoing correspondence, including mail and email.
- Manage suppliers' invoicing with the accountants.
Event and Meeting Coordination:- Plan and organize company events, meetings, and conferences.
- Coordinate logistics, including venue selection, catering, audiovisual setup, and attendee management.
- Prepare meeting agendas, take minutes, and distribute follow-up materials.
Office Culture and Employee Engagement:- Create a positive and inclusive office culture that promotes employee satisfaction and engagement.
- Coordinate employee recognition programs and initiatives.
- Organize team-building activities and social events to foster a sense of community.
Health and Safety Compliance:- Help keep the single document (DUERP) up to date.
- Organize evacuation drills.
- Plan and organize fire service provider interventions.
- MeeroOffice Management SpecialistNovember 2021 - April 2023 (1 year and 5 months)Paris, FranceOffice Management:
- Ensuring the day-to-day management of the optimisation of a 2500 m2 office.
- Management of admin requests from employees.
- Main point of contact for the building management company regarding access and security around the office.
- Ensuring that maintenance services, repairs and minor works on the installations are carried out + Follow-up and evaluation of the works carried out.
- Management and coordination of relations with service providers.
- Ensuring the proper application of health and safety rules in the premises
- Management and coordination of daily processes between Meero and sub tenant clients
Happiness/Events:- Helping with the organisation and logistics of internal events (afterwork, conferences, workshops, teambuildings)
- Suggesting projects and ideas to improve the company's life and the well being of its employees
- Ensuring the deployment of Meero's culture on a daily basis
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Education
- Gestalt Praticienne, Formation Gestalt ThérapeuteIFAS - École Humaniste de Gestalt2026Gestalt Praticienne, Formation Gestalt Thérapeute
- Bachelor of ArtsUniversité Côte d'Azur2015Bachelor of Arts - BA, English and Spanish Applied to Business