Madeleine Mberi

Managing the schedule (internal/external appointments, travel abroad), ensuring physical and telephone reception for management appointments, managing mail follow-up, preparing working meetings. Organizing travel (taxis, flights, hotels), business dinners and lunches. Gathering, communicating, and forwarding information to all teams, working in close collaboration with the Executive Assistants of other teams. Providing support on key team projects and events (50 to 150 people): guest list, RSVP tracking, seating plan, liaison with agencies. Managing difficult situations and unforeseen events and facilitating the resolution of common problems.

Creating materials in compliance with the graphic charter: flyers, invitations, PPT presentations. Communication with external stakeholders, Budget monitoring and management,

Organizing corporate events (various team celebrations). Booking meeting rooms.

Organizing internal training courses. Handling and tracking new registrations. Respecting the timeline. Sending registration confirmations. Establishing and sending agreements. Establishing and sending summons. Preparing course materials (pedagogical support). Preparing electronic files for participants. Preparing attendance sheets. Preparing table tents. Preparing the room + booking restaurants. Weekly update of the training registration tracking sheet. Invoicing. Logistics organization for internal training courses. Respecting the timeline. Preparing course materials (pedagogical support). Sending course materials to the client. Requesting confirmations from the client regarding the location, schedule, and participant lists. Preparing training administrative documents and sending them by email to the instructor.

• Training session form

• Attendance sheet

• Evaluation form. Monitoring the smooth running of training sessions and the proper receipt of attendance sheets and evaluations. Entering sessions and data useful for invoicing in ARGALIS Site. Updating the site. Writing articles:

• Layout

• Illustration research. Sending articles for online publication. Secretarial work. Answering the phone - Transferring calls to the correct contact person. Taking messages - Answering client questions. Drafting correspondence, commercial proposals. Following up on press subscriptions.

Importing and making bids available on the business application. Verification and regularization of supporting documents. Drafting correspondence and administrative acts related to the awarding and execution of contracts. Administrative and contractual monitoring of contracts until notification and notification of amendments. Publication of award notices and essential data. Use of Paris Habitat's market dematerialization platforms for managing procedures and proceeding to legal review. Use of the platform for mutualizing tax and social attestations. Updating and monitoring various dashboards. Digitizing and electronic archiving of files. Classification and archiving of paper files. Participation in updating document types.