Freelancer profile translated to English.

Description

Digital Office Manager freelance, I support companies in organizing, structuring, and streamlining their operations.

As a true operational support, I intervene for occasional reinforcement or regular assistance to free up your time, ensure your processes are reliable, and maintain a consistently fluid and professional organization.

My areas of expertise:

Administration & Internal Management

• Administrative follow-up, document management,

. General services management, Supplier relations

• Creation and optimization of internal procedures,

• Light automation, process structuring through the use of digital tools

Administrative Management of External / Internal Training

External Training:

• Coordination of client training

• Registration tracking, logistical management, preparation of documents and certificates

• Quality monitoring

• Management of funding and relations with paying organizations

Sales Management & Order Fulfillment

• Quotes, invoices, follow-ups, sales and file tracking

• Client support, internal coordination, CRM updates

Finance & Pre-accounting

. Expense report management Verification & Validation

• Reconciliations, payment tracking, accounting preparation

• Transmission of elements to the accounting firm or department

. Dashboards, reporting

HR & Personnel Management

• Absences, leave, contracts

• Onboarding / Offboarding, transversal HR support

. Contribution to internal skills development

• Organization and implementation of internal training programs

Communication - Events

. Planning - Organization of internal & external events

. Development of company culture and internal communication

Do you have a specific project or mission? Contact me to discuss it.

Industry field of expertise

Languages

French
Native or bilingual
English
Fluent
Spanish
Conversational

Workplace preferences

Can work on-site

Vienne (up to 50km)

OF EXPERTISE
Office Manager
CONSULTING AND AUDITS
November 2025 - March 2026 (4 months)
Vienne, France
Support for business development
Participation in the development of a simulator for training financing
Analysis & implementation of training actions
Development of training sessions with Digiforma tool
Training watch - Qualiopi
Pre-accounting - Pennylane
Client relations
NDA- Training Management Commercial Watch Pennylane Qualiopi
Neria Ingéniérie
Office Manager
ARCHITECTURE AND URBAN PLANNING
September 2024 - September 2025 (1 year)
Lyon, France
Apprenticeship position - Professionalization contract
TCE Engineering Department

Main tasks:Tender Management: watch & group response – Invoicing & follow-ups - General services - Pre-accounting: Administrative management of subcontracting - Tracking of leave variables - Implementation & tracking of transport vouchers - Tracking of mutual insurance & administrative tasks. - Development of inter-departmental communication
Development of the skills development plan & implementation of 2025 training

Skills & competencies:Administrative Watch. Benchmark · Writing · Customer Relationship Management (CRM) · Expense reports · Canva · Client Invoicing · Administrative Management ·
Versatility & flexibility · Autonomy · Administrative Management · Organizational skills
Process Optimization Commercial Watch Tender Management Pre-accounting Skills Development Plan
Deco Granit
Sales & Administrative Assistant
CIVIL ENGINEERING
October 2023 - January 2024 (3 months)
Gignac-la-Nerthe, France
Main tasks:Stock & raw material purchasing management: Needs assessment & analysis
Work on an article database for implementing stock management in CODIAL software.
Creation of client quotes & commercial support

Skills & Competencies:Customer Relationship Management (CRM) Stock Management - Purchasing · Customer Relations · Customer Service ·
Versatility & Autonomy.
Supplier Relations Inventory Management Purchasing Process Administrative Management Sales Administration

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Digital Office Manager
Rubik School - Lyon
2025
Fondamentaux de Digital Office Manager : Soft Skills, efficacité administrative, gestion de projet, veille et process... Gestion financière : Facturation, paiements, gestion des budgets, optimisation des coûts ou encore rapprochement bancaire Gestion des Ressources Humaines : Variables de paie, onboarding et offboarding, contrats de travail, GPEC ou encore QVCT et RSE Gestion des services généraux : Achats, contrats fournisseurs, gestion des locaux, logistique, ou aménagement / déménagement Administration des ventes : Commandes et factures clients, relation clients Communication & événementiel : Organisation d'événements internes et externe, culture d'entreprise et communication interne
Bachelor's Degree in Art History
Université Pierre Mendes France - Grenoble
1997

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Office Manager

Claire Xoual

Digital Office Manager

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