Chrystel Cooray

I support Timescope in payroll management and HR tracking, ensuring a reliable and compliant cycle and regular team meetings, 100% remotely.

Key Responsibilities

Managed the complete payroll cycle on Payfit for multiple collective agreements, on a pro-rata and monthly basis: variables, payslips, social declarations, and compliance.

Led a weekly meeting with the management team to discuss ongoing HR issues.

Managed contracts: drafting, amendments, terminations, and associated formalities.

Supported managers with team issues and day-to-day HR matters.

Key Skills:

Payroll Management · Multi-agreement Payroll · Human Resources · Contract Management · Manager Coordination · Process Optimization · Remote Management

As the firm's operational right-hand person, I coordinate administrative, HR, and financial operations and manage service providers to ensure smooth and structured functioning, all 100% remotely. I supervise the office assistant and act as the liaison with the Steering Committee.

Key Responsibilities

Administrative Management & Operational Coordination:

Organization, management, and optimization of the firm's internal operations

Information centralization, tool structuring, and implementation of efficient processes

Supervision of the remote office assistant and management of the main email inbox

Direct support to partners to help them focus on their legal activities

General Services & Vendor Management:

Oversight of office operations: maintenance, vendors, equipment

Contract management, rate review, and renewals; coordination of external service providers (IT, services, maintenance)

Optimization of purchasing flows, supply management, and expense tracking

Human Resources & Employee Support:

Onboarding & Offboarding: complete process for new employees

Employee administrative management: HR documents, absences

Liaison with external HR services, payroll, and accounting firm

Financial Management & Administrative Tracking:

Tracking of supplier invoices: approval before payment

Internal Organization & Efficiency:

Implementation of digital tools to improve communication and task tracking

Standardization of work methods to optimize time and reduce internal friction

Support for teams on tool usage and best practices

Key Skills:

Online Business Manager · Operational Management · Digital Office Management · HR Coordination · Vendor Tracking · Partner Support · Administrative Management · Workflow Optimization

Responsible for administrative, financial, and HR management, I ensure the reliability of financial data and optimize internal processes to allow management to focus on development.

Key Responsibilities

Financial Management & Invoicing:

• Invoicing management via Zoho Books, CRM, and Pennylane (issuance, tracking, reminders)

• Client payment tracking and cash collection management

• Responding to clients on invoicing and financial matters

• Vendor payments and supporting document verification

• Financial flow reliability and internal practice optimization

Financial Statements & Reporting:

• Preparation and consolidation of financial statements

• Analysis of results, consistency checks, and key indicator tracking

• Dashboard updates and regular reporting to management

• Optimization of accounting closing processes

Grant & Financing Applications:

• Complete preparation of grant applications: document collection, writing, submission

• Analysis of available schemes and eligibility verification

• Communication with funding bodies and follow-up on requests

• Reporting to management on progress and results

Human Resources & Onboarding:

• Employee onboarding & offboarding: process, documents, integration

• Implementation and improvement of internal HR tools

• Employee administrative tracking and daily support

Administrative Management & Process Optimization:

• Structuring, harmonization, and optimization of internal processes

• Implementation of tools to improve communication and organization

• Direct support to management to streamline decision-making

• Cross-functional administrative management in remote work

Key Skills:

Invoicing • Client/Vendor Payments • HR