Chrystel C.

Missions en cours et terminés :

- Groupe BSE : assistante de direction, Normandie (en cours)

- DRONEXPERTS Formation : responsable administrative et pédagogique, Paris/Bordeaux (en cours)

- Projipharm : manager des bases documentaires projets, Toulouse (En cours)

- Micromobile , assistance commerciale et préparation à la comptabilité, L'Union (En cours)

- Logis du Tarn, assistance administrative et communication, Albi (en cours)

- Absys Cyborg, appui au service Backoffice (saisie contrats et facturation), appui à la transcodification suite au changement du système de gestion, Toulouse (avril à décembre 2024)

- ACQS Assurances, assistance administrative, saisie des quittances, Toulouse (1er trimestre 2023)

- Drone Up Academy, assistante pédagogique, gestion du planning formations, Castelnau d'Estretefond (1er semestre 2023)

- Unep, assistance administrative et évènementiel, Union régionale des Entreprises du Paysage Occitanie, Toulouse (Oct 2021 - Nov 2022)

- Natur'al, mise en fonction du logiciel de gestion, Paysagiste, Toulouse (Février à juin 2022)

- rESS'ources, assistance administrative, Association pour l'économie sociale et solidaire, Albi (2022-2023)

- Sales administration: preparation/sending of quotes, customer and/or supplier purchase orders, invoices, reporting, customer file tracking, stock management and delivery tracking, customer relationship and portfolio management, customer and supplier follow-up...

- Procedures with third parties: customers, suppliers, administration, partners, employees...

- Assistance:

- Company organization: Maintaining calendars, managing schedules and making appointments, filing, archiving, indexing and digitizing documents, storing documents, creating/updating databases, developing tables and other tools to aid in the daily organization of the company...

- Company management software: assistance with implementation and training for tracking opportunities, managing quotes, invoicing, customer databases, credit notes and down payments, sales statistics.

- Routine secretarial and office work: reception, mail/email/fax management, answering the telephone switchboard, e-mailing, mail merging, administrative procedures and formalities, photocopying, drafting/formatting/proofreading/correcting documents, data entry, PC organization...

- Finances: preparation for accounting, cash flow monitoring, bank account monitoring, invoice monitoring and payment, expense report management, creation and monitoring of dashboards, overdue payment reminders, dispute monitoring, expense and revenue reconciliation, bank reconciliation, filing and grouping of invoices and other accounting documents for transmission to the accounting department...

- Organization of professional travel: booking plane/train tickets, hotel, restaurant, car rental, choosing the road itinerary, withdrawing currency, checking vaccinations, the validity of your passports, nothing will be left to chance!

- Event organization: seminars, meals, inaugurations, openings, parties, marketing or communication events... Together, let's define your expectations, I'll take care of the organization: searching for and booking a venue, invitations, contacting service providers, monitoring and accepting quotes by mutual agreement, coordination, planning, checking each point and everyone's role, presence on the day... everything to guarantee a successful event!

- Implementation of communication tools: creation and updating of websites, online store, assistance in the preparation of internal or external communication documents (flyers, business cards, posters...), slideshows, communication on social networks (Community manager Facebook and Instagram),

- Administrative assistance to associations: Creation of the association online, creation and layout of your statutes, drafting of minutes, convocations to meetings of the members of the board, organization of meetings, management of the member file, various letters, reminder of contributions, sending of news emails or invitations, creation of documents, routine secretarial work... ​

... and any other request, this list is not exhaustive, I adapt my services according to your objectives, your needs and my know-how.

Positions (missions) in progress and completed:

- Projipharm, administrative assistance and management of project document databases, Toulouse (In progress)

- Absys Cyborg, support to the Backoffice department (contract entry and invoicing), support for transcoding following the change of management system, Toulouse (April to December 2023)

- ACQS Assurances, administrative assistance, entry of receipts, Toulouse (1st quarter 2023)

- Drone Up Academy, pedagogical assistant, management of training schedules, Castelnau d'Estretefond (1st semester 2023)

- Micromobile, sales assistance and preparation for accounting, L'Union (In progress)

- Unep, administrative and event assistance, Regional Union of Landscape Companies Occitanie, Toulouse (Oct 2021 - Nov 2022)

- Logis du Tarn, administrative and communication assistance, Tarn Association, Albi (in progress)

- Natur'al, implementation of management software, Landscaper, Toulouse (February to June 2022)

- rESS'ources, administrative assistance, Association for the social and solidarity economy, Albi (2022-2023)

Registration and processing of orders, administrative management and follow-up of customer files, customer follow-up, contract review, entry of technical data according to production, invoicing, answering the telephone switchboard, administrative follow-up (management of letters, e-mails, processing of disputes and customer complaints), management and preparation of customer training, reporting, overdue payment reminders, updating of documents and databases, archiving, management of shipping requests, drafting, layout and correction of documents, use of various software (Microsoft Office Suite, SAP, Sage Gescom, extranet data entry), tutor of an apprentice for 2 years.