Description

I bring structure, clarity and operational stability to organisations by coordinating projects, documentation and daily workflows with precision and calm efficiency. With 15+ years of experience in project coordination and administrative operations across technical, industrial and service driven environments, I ensure that information, timing and deliverables stay aligned – even when conditions shift quickly.

My work is grounded in structured operational judgement, clear communication and a disciplined approach to coordination. I support managers and teams by creating order, maintaining momentum and ensuring that processes, documentation and daily operations run smoothly from start to finish.

What I deliver

• Reliable coordination that keeps projects and operations on track

• Accurate documentation and reporting for informed decision making

• Clear communication between teams, suppliers and stakeholders

• Structured workflows that reduce friction and increase efficiency

• Consistent, dependable delivery in dynamic operational settings

Service focus

I support organisations that value clarity, structure and dependable delivery. My work combines operational precision with experience‑based intelligence — identifying patterns, risks and solutions before they become problems.

Typical assignments include

• Operations Kickstart – establishing structure and routines for new or growing teams

• Admin Relief – ongoing coordination and documentation support that keeps workflows smooth

• Supplier & Onboarding Support – managing supplier data, documentation and process alignment

I work remotely, with calm efficiency and clear communication — ensuring that every project runs smoothly from start to finish.

Industry field of expertise

Languages

Swedish
Native or bilingual
English
Native or bilingual
German
Basic

Workplace preferences

Remote only

Primarily works remotely

Calluna Virtual Assistant,
Freelance Consultant
CONSULTING AND AUDITS
February 2024 - Today (2 years and 6 months)
Malmo, Sweden
Administrative support, project coordination and structured workflow management for international clients.
Responsible for documentation, communication, scheduling, proofreading and daily operational support.
Provides clarity, structure and reliable delivery in remote environments, ensuring smooth and consistent workflows.
administrative support Project Management Communication
Coor Service Management,
Administrative Coordinator
REAL ESTATE
August 2015 - October 2017 (2 years and 2 months)
Malmö, Sweden
Administrative coordination of operations and maintenance contracts, including documentation, scheduling, communication and daily operational support.
Managed access cards and permissions for staff working in restricted areas, handled supplier invoices, budgeting, reporting and follow‑up.
Worked closely with clients, contractors and internal teams to ensure structure, accuracy and smooth delivery in a fast‑paced service environment.
administrative support Team management Communication Project Management
Adecco,
Project Administrator
CONSULTING AND AUDITS
June 2015 - August 2015 (2 months)
Malmö, Sweden
Administrative support to project managers and sales teams with a focus on maintaining and updating project information, ensuring accuracy and consistency across ongoing assignments.
Coordinating status updates with involved teams, preparing documentation, supporting follow‑up activities and assisting with order checks and meeting materials.
administrative support Project Management Communication