Freelancer profile translated to English.

Description

If for you, Independents or Companies, administrative tasks represent a very time-consuming workload...

If this prevents you from devoting yourself entirely to your business...

Or if you simply suffer from "administrative phobia"...

Then as an Executive Assistant, I will be your daily partner.

My experience of over 20 years in the same company has allowed me to acquire many skills and diversify my missions.

Administration, human resources, pre-accounting, organizing meetings or training sessions, entering payroll variables, or even commercial exchanges, represent a sample of the missions you can entrust to me.

The creation of quotes, invoicing, orders, all of this also takes up your time every day and can be delegated to me.

Autonomy, responsiveness, organization, versatility, discretion, interpersonal skills are among the skills I will bring to your company.

We will work together on a one-off or long-term partnership basis, depending on your needs.

I remain available for any questions.

See you soon!

Languages

French
Native or bilingual

Workplace preferences

Remote only

Primarily works remotely

SYNHAIRGIE
EXECUTIVE ASSISTANT
September 2003 - February 2025 (21 years and 5 months)
Toulouse, France
ADMINISTRATION / HR
Declaration of hiring for new employee
Drafting employment contracts
Monitoring / payment of medical visit contributions
Request / verification of final pay slips
Drafting / sending letters
Mutual insurance subscription / termination / payment
Calculation of severance pay for conventional termination and procedure execution
Schedule management
Spelling correction for emails / texts
Preparation / entry of payroll variables
Verification of pay slips
Monitoring / transmission of sick leave
Preparation / booking of monthly manager meetings
Cash register management (reconciliation of cash register dates, verification of amounts in cash, checks, credit cards + deposit at the bank if necessary)
Management of apprenticeship contracts (contract request, salary monitoring, absence management, school rhythm)
Daily mail management (reception, sorting, processing, filing)

COMMERCE
Preparation of product orders
Monitoring and reconciliation of order receipts
Inventory management
Supplier appointments
Negotiation of commercial terms
Invoicing and monitoring of year-end discounts and rebates
Update of purchase and resale prices
Negotiation and payment monitoring

ACCOUNTING
Bank account positions
Analysis and completion of turnover tables
Control and reconciliation of invoices
Entry of accounting entries in SAGE software
Bank reconciliations
Preparation and monthly VAT declaration
End-of-month payments
Preparation and provision of all necessary documents for balance sheet preparation
Entry of balance sheet and asset entries provided by the accounting firm

OTHER
Management of the Instagram account
Creation of training courses
Layout of training books
Creation / Editing of training videos
Organization, monitoring, analysis of inventories (4 per year)
Implementation of team challenges (announcement, monitoring and results)
Management of daily problems and breakdowns (telephone, internet, electricity, plumbing, IT...)
organization Administrative management Invoicing Pre-accounting Human resources
MEDIA PLUS
EXECUTIVE ASSISTANT - APPRENTICE
July 2000 - July 2002 (2 years)
Toulouse, France
AIR FRANCE ADVERTISING AGENCY
Face-to-face and telephone reception
Filing
Note-taking
Data entry
Mailing
administrative assistance interpersonal skills prospecting mailing Sense of organization