Freelancer profile translated to English.

Description

Organized and versatile administrative manager, I ensure the smooth running of administrative operations and the optimization of internal processes.

With excellent organizational skills and great autonomy, I manage document management, task coordination, and procedure monitoring.

My expertise in management and coordination allows me to support executives and teams on a daily basis, ensuring fluidity and efficiency in operations.

Languages

French
Native or bilingual

Workplace preferences

Can work on-site

Saint-Maximin-la-Sainte-Baume (up to 50km)

SAS ECOLE ZHONG LI
Self-employed contract Administrative and accounting manager
January 2022 - June 2024 (2 years and 6 months)
Aix-en-Provence, France
Administrative and accounting manager
1. Administrative management
✅ Ensure tracking and archiving of documents (contracts, invoices, expense reports, etc.)
✅ Draft and send official letters and administrative emails
✅ Update internal databases and files
✅ Manage orders for supplies and equipment

2. Accounting & Finance
✅ Enter and file customer and supplier invoices
✅ Manage payments and follow up on overdue accounts
✅ Prepare elements for the accountant (balance sheets, tax declarations)
✅ Monitor cash flow and establish financial forecasts

3. Organization & Process
✅ Implement and optimize internal procedures
✅ Monitor and optimize management tools (CRM, accounting, HR…)
✅ Organize internal meetings and ensure minutes are taken
✅ Monitor the company's performance indicators

4. Relations with partners & clients
✅ Manage exchanges with service providers, suppliers, and administrations
✅ Respond to customer administrative requests
✅ Organize and monitor contracts and collaborations
SAS STMAX TRAITEUR
Permanent contract Administrative and accounting manager
January 2021 - May 2023 (2 years and 5 months)
Saint-Maximin-la-Sainte-Baume, France
Administrative and accounting manager
1. Administrative management
✅ Ensure tracking and archiving of documents (contracts, invoices, expense reports, etc.)
✅ Draft and send official letters and administrative emails
✅ Update internal databases and files
✅ Manage orders for supplies and equipment

2. Accounting & Finance
✅ Enter and file customer and supplier invoices
✅ Manage payments and follow up on overdue accounts
✅ Prepare elements for the accountant (balance sheets, tax declarations)
✅ Monitor cash flow and establish financial forecasts

3. Organization & Process
✅ Implement and optimize internal procedures
✅ Monitor and optimize management tools (CRM, accounting, HR…)
✅ Organize internal meetings and ensure minutes are taken
✅ Monitor the company's performance indicators

4. Relations with partners & clients
✅ Manage exchanges with service providers, suppliers, and administrations
✅ Respond to customer administrative requests
✅ Organize and monitor contracts and collaborations
SAS VERISANTE
Permanent contract Administrative assistance
August 2018 - June 2020 (1 year and 10 months)
Gardanne, France
1. Administrative management and organization
Ensure filing, archiving, and management of administrative documents (invoices, contracts, client files, etc.).
Draft and send official letters, emails, and other official communications.
Update and track internal databases and files.
Prepare files and documents necessary for meetings and ongoing projects.
Manage supply orders and ensure the proper functioning of office equipment.

2. Reception and communication management
Answer incoming phone calls and emails.
Welcome and direct visitors.
Act as a liaison between different departments and partners.

3. Process optimization and improvement
Implement tools and methods to improve administrative efficiency.
Research and propose solutions to simplify daily management.
Automate certain repetitive tasks using appropriate software.