Description

Senior Executive Assistant & Project Manager with over 10 years of experience supporting C-level executives and leadership teams in international finance, private equity, and European institutions.

Highly skilled in office management, administrative support, project coordination, and strategic planning, I provide comprehensive solutions tailored to meet the needs of diverse organizations. I excel in managing executive priorities, organizing complex events, and coordinating cross-functional teams, while ensuring efficient operations and adherence to compliance standards.

With expertise in financial coordination, document management, and multilingual communication, I have successfully contributed to projects across multiple sectors, from high-level corporate meetings to large-scale international events. My approach combines strategic thinking with hands-on support, ensuring smooth workflows, effective team collaboration, and client satisfaction.

Key Strengths:

Executive Support & Office Management: Direct assistance to C-level executives, agenda management, travel logistics, high-level correspondence, and governance documentation.

Project & Event Coordination: Expertise in managing international events, conferences, and hackathons, ensuring seamless logistics, stakeholder engagement, and tailored solutions.

Financial & Contractual Management: Budget preparation, invoicing, financial reconciliation, and regulatory compliance oversight.

Multilingual Coordination: Proficient in managing international clients and stakeholders in French, English, Spanish, and German.

Operational Efficiency: Streamlining administrative processes, document filing, and compliance management to support organizational goals.

Industry field of expertise

Languages

German
Native or bilingual
Spanish
Native or bilingual
French
Fluent
English
Native or bilingual

Workplace preferences

Can work on-site

Arlon (up to 50km), Bruxelles (up to 50km), Liège (up to 10km), Luxembourg (up to 50km)

Customer Support Lastminute.com
Virtual Assistant
May 2021 - May 2022 (1 year)
Madrid, Spain
• Provided remote assistance to customers regarding travel adjustments, urgent itinerary changes, and conflict resolution.
• Handled customer inquiries and emergency issues via email and phone in French, English, German, and Spanish.
• Assisted clients with last-minute travel modifications, booking alterations, and troubleshooting travel-related concerns.
AUCHAN RETAIL INTERNATIONAL
Project Executive Assistant - Digital transformation - communication -RP
May 2017 - May 2021 (4 years and 1 month)
Luxembourg, Luxembourg
• Provided high-level executive support to the Project Director Cloche d'Or, managing calendars, travel logistics, and strategic communication.
• Organized Board Meetings and CODIR, ensuring seamless execution of internal and external events.
• Managed office administration, including vendor relations, procurement, and financial documentation.
• Oversaw budget tracking,responsible for the financial and contractual management, as well as invoicing, in collaboration with the managing director.
• Statistical reporting, and KPI monitoring for ongoing projects, Prepare budgets and fee forecast, be
• Coordinated global administrative support for a team of 30 consultants, handling travel, expenses, and follow up on operational needs.
NB:
Senior Executive Assistant with over 10 years of experience supporting C-level executives and leadership teams in international finance, private equity, and European institutions.
European Investment Bank
Senior Executive Assistant | Office Manager-Monitoring
October 2011 - December 2016 (5 years and 3 months)
Luxembourg, Luxembourg
Senior Executive Assistant | Office Manager-Monitoring-LATAM-Risk Management (Hybrid)
• Executive Assistant to the Directors, team administrators and other Directorates.
• Provided full executive support, including meeting coordination, document preparation, and correspondence handling.
• Managed financial oversight tasks, including bank statement reconciliation, budget forecasts, and invoicing.
• Assisted with compliance processes, ensuring regulatory adherence in financial transactions.
• Scanning, archiving, filing, and updating internal databases for contract and financial records.
• Coordinated travel, visa applications, security clearances, and legal documentation processing.
Provided full executive support, including time-sensitive travel coordination for high-profile missions across Europe, US, Africa, ACP, FEMIP, LATAM, and Asia.
Coordinated interdepartmental operations, ensuring efficiency and alignment with organizational priorities.
Coordinated office management, procurement, and interdepartmental communication.
Acted as Loan Officer Backup when required & Monitoring Officer for LATAM, assisting with financial oversight and project tracking.
Disbursements check backup
• Assisted with HR-related processes, including onboarding and training logistics.