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Charlotte De BarquinCD

Charlotte De Barquin

Administrative Assistant & Pre-accounting

€500/day
Waterloo, BE
3-7 years
administrative support
virtual assistant
Administrative and Financial Manager
payroll administrator
Finance sector

Average response time: 1 hour

Freelancer profile translated to English.
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About Charlotte

I manage your administration, you develop your business.

I support managers, freelancers and liberal professions
in the management and optimization of their back-office.

> Administrative Assistance
Document filing (paper & digital)
Organization of your files (Drive, folders, structure)
Implementation of efficient procedures

> Accounting Support
Preparation of documents for the accountant
Organization of accounting documents
Bank reconciliation

> Sales Management
Creation of quotes
Invoicing & service sheets
Client follow-up & unpaid invoice reminders

> HR Administrative Management
Payroll management
Leave and absence tracking

✓ Reliability and confidentiality
✓ Optimized organization
✓ Time saving
✓ Adaptability

  • French

    Native or bilingual

  • English

    Fluent

Can work on-site
Waterloo (up to 50km)

Experience

  • Envirium Life Sciences
    Administrative and Financial Assistant
    ENVIRONMENTAL
    September 2025 - Today (11 months)
    Limelette, Belgium
    • Administrative Management: secretarial, reception, emails, supplies, and headquarters/subsidiary coordination.
    • Financial Support: invoicing, expense approval, financial operations, and liaison with the accountant.
    • Bank and Accounting Monitoring: data entry, reconciliations, and document keeping.
    • Sales Administration: order tracking, client/sales support, and complaint management.
    • Logistics Coordination: shipments, expedition tracking, and customs compliance.
    • Organization of internal events and support for business travel.
    Sales Administration Operational Accounting & Bank Monitoring Logistics & Supply Chain Coordination Customer Service & Complaint Management administrative support
  • Art Blanc
    Executive Assistant
    RESTAURANTS AND FOOD SERVICE
    March 2025 - July 2025 (4 months)
    Waterloo, Belgium
    • Calendar management and meeting scheduling, respecting priorities and deadlines.
    • Communication processing (calls, emails, mail) and coordination with managers.
    • Organization of business travel, optimizing costs and routes.
    • Meeting preparation and follow-up (agendas, minutes).
    • Project participation (openings, renovations, partnerships).
    • Monitoring the hospitality sector and reporting opportunities/risks.
    • Archiving and document management (contracts, administrative files).
    • Drafting professional documents.
    • Contract and deadline monitoring.
    Complex Calendar Management Operational Hospitality Coordination Business Travel Organization Document Management & Contractual Monitoring Sectoral Strategic Watch
  • Victor Law / M & P Consult / Lexlitis
    Office Manager / Executive Assistant / Billing & Reporting Officer
    LEGAL
    September 2019 - February 2025 (5 years and 5 months)
    Brussels, Belgium
    • Strategic administrative support to CEOs, HR Directors, and HR Managers to ensure smooth daily operations.
    • Financial Management: invoicing, payment tracking, overdue invoice reminders, and payment request preparation.
    • Reporting and KPI analysis to support strategic decisions.
    • Coordination with external partners (accountant, social secretariat, payroll) to ensure compliance and efficiency.
    • Reception of clients and visitors, calendar management, emails, and telephone communications.
    • Execution of routine administrative tasks and mail management.
    • Supplier, inventory, and technical incident monitoring.
    • Onboarding of new employees and overall administrative support.
    Executive Support & Strategic Coordination Financial Management (Invoicing, Collections, Payments) KPI Analysis & Reporting External Stakeholder Management (Accounting, Payroll) Administrative Organization & Office Management
Check out Charlotte's experience

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Education

  • Bachelor in Communication
    ISC Saint-Louis - ISFSC
    2008
    Bachelier en Communication
  • Baccalaureate in Economics and Social Sciences
    Lycée Français Jean Monnet de Bruxelles
    2003
    Baccalauréat Economie et Social

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