About Celestine
I have always been the person who sees the inefficiency behind the scenes and wants to fix it. The one who asks why things are done a certain way and builds a better process before the week is out.
That instinct is what I bring to my work as an Executive and Operations Assistant. I support busy leaders and growing teams by managing the day-to-day responsibilities including inbox, calendar, travel, and coordination, while also stepping back to identify what is creating friction, what is wasting time, and what can be automated or systematized.
I am fluent in the tools that modern teams rely on. I use Notion for knowledge management, Airtable for data and tracking, Zapier and Make for automation, Microsoft 365, and Google Workspace for day-to-day operations. But I am tool-agnostic. I pick what solves the problem, not what I am most comfortable with.
I am building my freelance portfolio with intention, taking on projects where I can genuinely add value and leave things better than I found them. Every client receives my full focus and a real commitment to results, not just deliverables.
If your operations could benefit from a sharp, organised, and automation-minded partner, I would love to connect.
English
Native or bilingual
Remote only
Primarily works remotely
Experience
- FreelanceExecutive Virtual Assistant & Automation SpecialistJanuary 2024 - Today (2 years and 7 months)• • Managed executive calendars, inbox triage, and scheduling for multiple clients, reducing administrative overhead by ~40% through proactive prioritisation systems• • Drafted professional communications, reports, and agendas on behalf of senior stakeholders; distributed accurate meeting minutes with tracked action items• • Maintained CRM records and lead-tracking databases (Google Sheets, HubSpot) ensuring data integrity and timely follow-up across commercial pipelines• • Designed and deployed 6+ automated workflows in Zapier and Make, connecting Slack, Notion, and Google Workspace to remove manual bottlenecks• • Built and maintained Notion workspaces as single source of truth for SOPs, project tracking, and internal documentation across distributed teams• • Coordinated end-to-end meeting lifecycle: stakeholder liaison, agenda preparation, real-time minute-taking, and post-meeting action distribution
- RemoteAcademic EditorJanuary 2021 - December 2023 (2 years and 11 months)• • Managed a concurrent portfolio of 6–10 projects under tight deadlines, consistently delivering error-free final documents, demonstrating strong organizational and project coordination skills• • Produced polished written outputs across diverse disciplines; refined argument structure, logical flow, and compliance with formal referencing standards• • Supported clients through a full document lifecycle from initial review to publication-ready submission, acting as a trusted professional communicator
- Meru South District Commissioner's OfficeProcurement InternMay 2018 - August 2018 (3 months)• • Drafted official minutes for the tender evaluation committee and prepared government procurement documentation (LPOs, LSOs) totalling over KES 500K• • Supported operational workflow improvements by reorganising warehouse inventory, improving stock accuracy and retrieval efficiency• • Provided administrative support across procurement processes including quotation requests, tender evaluation, and supplier coordination• • Reduced client administrative overhead by ~40% through the design and implementation of proactive calendar and inbox prioritisation systems across multiple executive accounts• • Designed and deployed 6+ end-to-end automation workflows in Zapier and Make, eliminating repetitive manual tasks and improving team response times across distributed operations• • Maintained accurate procurement documentation for government tender processes totalling over KES 500,000, with zero compliance issues across a 4-month internship period• • Managed a concurrent portfolio of 6–10 editorial projects under strict deadlines with a 100% on-time delivery record over a 3-year period• • Built centralized Notion knowledge bases adopted as the single source of truth for SOPs, project tracking, and onboarding documentation across multiple remote client teams
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Education
- Bachelor of PurchasingChuka University2018Bachelor of Purchasing
- Certificate in Computer Application PackagesTechnical Training InstituteCertificate in Computer Application Packages