About Cécilia
French
Native or bilingual
Italian
Conversational
English
Basic
Experience
- Czimer électricitéExecutive AssistantCIVIL ENGINEERINGNovember 2020 - March 2025 (4 years and 4 months)Cavaillon, France
Administrative Management
- Drafting and sending correspondence, quotes, invoices, certificates, and follow-ups- Managing emails, calls, and client/supplier requests- Filing, archiving, and tracking construction site files- Managing contracts, insurance, ten-year liability certificates, and legal documentsOrganization & Coordination
- Planning interventions and managing schedules on an ad hoc basis- Managing emergency work orders, breakdowns, and ACOVA- Coordinating between manager, clients, suppliers, and partners- Preparing site files and designing plans/files submitted to clientsCommercial Management & Customer Relations
- Telephone reception and qualifying requests- Preparing, sending, and tracking quotes and invoices- Following up and forwarding to management for validation or orders- Handling complaints, information requests, and after-sales servicePurchasing & Suppliers
- Requesting quotes and comparing offers- Placing orders and tracking deliveries- Verifying supplier invoices and forwarding to accountingFinancial Management
- Preparing information for the accountant- Monitoring client and supplier payments- Following up on overdue payments- Simple cash flow monitoringHR Support
- Tracking technician hours- Preparing payroll variables- Managing medical visits, training, and electrical certificationsOperational Support
- Updating and compiling certification files (Qualifelec, RGE…)- Managing declarations (authorizations, Enedis requests)Executive Support
- Ad hoc management of agenda and priorities- Decision support through clear summaries- Administrative, regulatory, and technical monitoringCommunication
- Preparing for the Cavaillon fair, designing the stand layout, and staffing the stand during the fair- Social media communication- Complete redesign and maintenance of the company's website - CECLEO DESIGNAdministrative Assistant - Web Designer - Graphic DesignerMarch 2025 - Today (1 year and 3 months)
For Professionals
- Drafting, formatting, and proofreading documents- Managing emails, calls, agendas, and appointments- Filing, archiving, and organizing files- Managing contracts, certificates, and legal documents- Creating, sending, and tracking quotes and invoices- Customer follow-up and payment monitoring- Tracking orders, deliveries, returns, and after-sales service- Preparing accounting documents- Simple monitoring of cash flow and overdue payments- Requesting quotes, comparisons, and supplier orders- Verifying supplier invoices- Tracking hours, absences, and payroll variables- Managing medical visits, training, and certifications- Planning interventions, meetings, and travel- Preparing files (construction site, client, project)- Coordinating between clients, suppliers, and partners- Administrative management of various certifications and declarations- Monitoring mandatory checks (safety, equipment, vehicles)- Managing social media and simple content- Updating websites and newsletters- Decision support through summaries- Administrative and regulatory monitoringWeb Design- Creating showcase websites- Layout, structure, content, and user experience optimizationGraphic Design- Logo design- Graphic charter creation- Production of mock-ups and communication materials (flyers, posters, business cards, booklets, documents...)For Individuals
- Filing and organizing personal documents- Drafting administrative correspondence- Assembling files (CAF, retirement, insurance…)- Assistance with online procedures and digital support- Managing personal accounts (taxes, social security, banks)- Organizing personal projects (moving, renovations, events)- Monitoring quotes, invoices, and service providers
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Education
- Baccalauréat STT in Administrative Actions and CommunicationMarseille2002
- BTS in Aesthetics - CosmeticsPIGIER2004