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Cécilia MacisCM

Cécilia Macis

Independent administrative assistant

€250/day
Cavaillon, FR
8-15 years

Average response time: 1 hour

Freelancer profile translated to English.
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About Cécilia

Originally from the South of France, I have built a rich and versatile career, starting in secretarial and commercial roles, validated by a Baccalauréat STT in Administrative Actions and Communication.

Then attracted by the world of beauty, I evolved in it for fifteen years after a first BTS. I held positions of responsibility (SPA manager, manager in perfumery-institute), developed solid skills in management, organization, and customer relations, and created my own company.

Wishing to return to my initial aspirations and passionate about digital technology, I undertook a career change. I obtained a diploma equivalent to a second BTS in Payroll and Human Resources Management, then worked for several years as an executive assistant in the construction industry, strengthening my administrative and operational expertise.

From this experience was born CECLEO DESIGN, a micro-enterprise that combines my administrative skills and my passion for digital. Today, I support professionals and individuals in their administrative, organizational, and digital needs.

My services include:
– administrative and organizational assistance
– creation of showcase websites
– design of professional and commercial mock-ups
– retouching and enhancement of product photos
– creation of logos and graphic materials

My approach is deeply human. My experience with vulnerable populations has taught me the importance of listening, empathy, and a trusting relationship. I am also a fulfilled mother of a little boy, which nourishes my attentive and benevolent vision of support.

Whether you are a professional looking to delegate to gain peace of mind or an individual needing support in your processes, I offer tailor-made support, adapted to your needs and pace.
  • French

    Native or bilingual

  • Italian

    Conversational

  • English

    Basic

Can work on-site
Cavaillon (up to 20km)

Experience

  • Czimer électricité
    Executive Assistant
    CIVIL ENGINEERING
    November 2020 - March 2025 (4 years and 4 months)
    Cavaillon, France

    Administrative Management

    - Drafting and sending correspondence, quotes, invoices, certificates, and follow-ups
    - Managing emails, calls, and client/supplier requests
    - Filing, archiving, and tracking construction site files
    - Managing contracts, insurance, ten-year liability certificates, and legal documents

    Organization & Coordination

    - Planning interventions and managing schedules on an ad hoc basis
    - Managing emergency work orders, breakdowns, and ACOVA
    - Coordinating between manager, clients, suppliers, and partners
    - Preparing site files and designing plans/files submitted to clients

    Commercial Management & Customer Relations

    - Telephone reception and qualifying requests
    - Preparing, sending, and tracking quotes and invoices
    - Following up and forwarding to management for validation or orders
    - Handling complaints, information requests, and after-sales service

    Purchasing & Suppliers

    - Requesting quotes and comparing offers
    - Placing orders and tracking deliveries
    - Verifying supplier invoices and forwarding to accounting

    Financial Management

    - Preparing information for the accountant
    - Monitoring client and supplier payments
    - Following up on overdue payments
    - Simple cash flow monitoring

    HR Support

    - Tracking technician hours
    - Preparing payroll variables
    - Managing medical visits, training, and electrical certifications

    Operational Support

    - Updating and compiling certification files (Qualifelec, RGE…)
    - Managing declarations (authorizations, Enedis requests)

    Executive Support

    - Ad hoc management of agenda and priorities
    - Decision support through clear summaries
    - Administrative, regulatory, and technical monitoring

    Communication

    - Preparing for the Cavaillon fair, designing the stand layout, and staffing the stand during the fair
    - Social media communication
    - Complete redesign and maintenance of the company's website
    Administrative Management Administrative Assistance Microsoft Office Document Writing and Formatting Organization and Coordination
  • CECLEO DESIGN
    Administrative Assistant - Web Designer - Graphic Designer
    March 2025 - Today (1 year and 3 months)

    For Professionals

    - Drafting, formatting, and proofreading documents
    - Managing emails, calls, agendas, and appointments
    - Filing, archiving, and organizing files
    - Managing contracts, certificates, and legal documents
    - Creating, sending, and tracking quotes and invoices
    - Customer follow-up and payment monitoring
    - Tracking orders, deliveries, returns, and after-sales service
    - Preparing accounting documents
    - Simple monitoring of cash flow and overdue payments
    - Requesting quotes, comparisons, and supplier orders
    - Verifying supplier invoices
    - Tracking hours, absences, and payroll variables
    - Managing medical visits, training, and certifications
    - Planning interventions, meetings, and travel
    - Preparing files (construction site, client, project)
    - Coordinating between clients, suppliers, and partners
    - Administrative management of various certifications and declarations
    - Monitoring mandatory checks (safety, equipment, vehicles)
    - Managing social media and simple content
    - Updating websites and newsletters
    - Decision support through summaries
    - Administrative and regulatory monitoring

    Web Design

    - Creating showcase websites
    - Layout, structure, content, and user experience optimization

    Graphic Design

    - Logo design
    - Graphic charter creation
    - Production of mock-ups and communication materials (flyers, posters, business cards, booklets, documents...)

    For Individuals

    - Filing and organizing personal documents
    - Drafting administrative correspondence
    - Assembling files (CAF, retirement, insurance…)
    - Assistance with online procedures and digital support
    - Managing personal accounts (taxes, social security, banks)
    - Organizing personal projects (moving, renovations, events)
    - Monitoring quotes, invoices, and service providers
    Graphic Design Administrative Management Administrative Assistance Microsoft Office Freelance Web Designer

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Education

  • Baccalauréat STT in Administrative Actions and Communication
    Marseille
    2002
  • BTS in Aesthetics - Cosmetics
    PIGIER
    2004

Skill set

Categories